Executive Assistant

4 days ago

Melbourne Northern Suburbs, Australia HAYS Full time

Work as part of a team to produce good outcomes and high level assistance across a variety of duties.

**Your new company**

Operating from Macleod, this organisation is currently seeking an Executive Assistant to join their Team in a full-time capacity, for a 14-week period.

**Your new role**

The Executive Assistant's primary role is to provide seamless administrative support, supporting the effective management of calendars, correspondence, and communication flow contributing to the overall operational efficiency and effectiveness of administrative processes. You will also contribute to the successful implementation of initiatives by conducting research, preparing high-level reports, and engaging in effective stakeholder communication. You will also be required to:

- Provide administrative support to the Executive Leadership Team
- Establish and maintain strong professional relationships with key stakeholders
- Coordinate assigned Council reports
- Support financial administrative activities
- Coordinate and plan events
- Undertake research and write reports and correspondence

**What you'll need to succeed**

To be successful in obtaining this opportunity, you will have a willingness to learn, a proven work ethic and experience as an Executive Assistant. You will also need:

- Qualifications in Business Administration, Communications, Public Administration or a related field with some relevant experience or lesser formal qualifications with substantial relevant experience.
- Proven experience in providing high-level administrative support to senior executives, including calendar management, document preparation, and communication.
- Demonstrated ability to handle sensitive information with discretion, maintaining confidentiality, and ensuring compliance with privacy policies and legal requirements.
- Strong written and verbal communication skills, demonstrated through the preparation of high-level reports, correspondence, and project documentation, along with experience in stakeholder engagement.
- Ability to solve complex problems maintaining timelines and deliverables,
- Proven ability to organise and coordinate events, workshops, and meetings, managing logistics, invitations, and post-event follow-up with attention to detail.

**What you'll get in return**

You will be part of a small, vibrant team within an organisation who strive for success. You will be paid at a competitive rate and will enjoy an exciting and supportive environment with a team of hard-working, ambitious and like-minded individuals. You will be matched with modern tools and technology to complete your job to a high standard.
- Situated in Macleod
- Monday - Friday, 5 days per week

**What you need to do now**

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Shannon Seers

03 9946 3560

2858466

  • Executive Assistant

    2 days ago

    Melbourne Northern Suburbs, Australia Victorian Government Full time

    **Overview**: **Work Type**:Ongoing - Full-time **Salary**: $79,122 - $96,073 **Grade**:VPS 3 **Occupation**:Prison and corrective services **Location**:Melbourne - Northern suburbs **Reference**:VG/6817SEPT2025 At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their...

  • Executive Assistant

    4 days ago

    Melbourne Northern Suburbs, Australia Anglicare Victoria Full time

    Work with an innovative, progessive and respected organisation - Permanent part time - based at our office in Preston - Our impact depends on you. So does our future. It’s as simple as that. **Your role**: **About you**: - Experience supporting senior executives - Ability to pre-empt needs - A pro-active and flexible approach - Exceptional written and...

  • HR Manager

    10 hours ago

    Melbourne Northern Suburbs, Australia Victorian Government Full time

    **Overview**: **Work Type**:Ongoing - Full-time **Salary**: Salary not specified **Grade**:Education Support - Level 1, Range 3 **Occupation**:Administration **Location**:Melbourne - Northern suburbs **Reference**:1491925 **Location Profile**: - The community of Greenvale has long-awaited its own a secondary school and is eager for it to be a success...

  • Executive Assistant

    1 week ago

    Melbourne Eastern Suburbs, Australia HAYS Full time

    Provide high level assistance across a variety of complex duties and can be trusted with sensitive information **Your new company** This organisation is a prestige international automotive service. Operating from Mulgrave, they are currently seeking an Executive Assistant to join their Team in a full-time capacity. **Your new role** In addition to...

  • Executive Officer

    2 days ago

    Port Melbourne, Australia Logical Executive Solutions Full time

    Waste Management/Recycling Sector - Full Time, On Site, Port Melbourne - Personal Career Development Opportunity A not-for-profit association, they have a primary focus on assisting members with issues relevant to them in the recycling and waste sector. The role of the Executive Officer is to initiate, respond to and manage industry policy and service...

  • Executive Assistant

    2 weeks ago

    Melbourne Eastern Suburbs, Australia IPA Personnel Services Full time

    Our client is a first-class provider of healthcare services to Australians. Working with clients at all stages of life, they provide compassionate care to a wide range of people. The organisation prides itself on superior client service and aims to enrich the lives of all of its stakeholders. Becoming part of their team means that you would have the...

  • Account Executive

    2 days ago

    Melbourne, Victoria, Australia Six Degrees Executive Full time $90,000 - $120,000 per year

    About Our ClientOur client is a leading provider of branded merchandise, helping organisations create meaningful connections through well-designed, high-quality products. They partner with a wide range of clients, from corporate and SME sectors to agencies and event partners, offering a blend of creativity, reliability, and service excellence. Known for...

  • Executive Assistant

    9 hours ago

    Sydney Western Suburbs, Australia NSW Planning Full time

    Together we shape thriving communities, public spaces, places and economies._ - _ - **Executive Assistant with the Planning division at DPHI**: - **Permanent full-time opportunity**: - **Parramatta office location - flexible arrangements available**: - **Salary relative to experience and ranges from $93,295 to $102,941 + super** The Development...

  • Digital Marketing Executive

    2 weeks ago

    Melbourne, Australia Six Degrees Executive Full time

    Location: - Melbourne- Job Type: - Permanent- Salary: - Competitive- Contact: - Nicole Cooke Are you a passionate digital marketing strategist with a knack for creating compelling campaigns? We're on the hunt for a creative and data-driven individual to take the lead in conceiving, planning, and executing innovative digital marketing initiatives that will...

  • Executive Assistant

    2 days ago

    Sydney Western Suburbs, Australia HAYS Full time

    Executive Assistant, Western Sydney **Your new company** The primary purpose of this role will be to support the CEO as Executive Assistant and to effectively and efficiently manage all administrative operations for the NSW office, based in Western Sydney. This is a fixed ferm contract to cover maternity leave, working 4 days a week. **Your new...