Personal Assistant

Location: Melbourne | Parkville

Job type: Part time

Organisation: Austin Health

**Salary**: $36 - $37

Occupation: Administration/Secretarial

Reference: 2558

**_Are you a current Austin Health employee? _**

**Personal Assistant (Directorate) - Specialty Service, Mental Health Division**
- **Part-time Position (22.8 hrs per week) Job-Share position**:

- **Classification YC89 (Grade 2)**:

- **Wednesday, Thursday & Friday**

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.

**About the Mental Health Division**

The Mental Health Division (MHD) is committed
- to providing the highest levels of inpatient, residential, and community in a specialised environment for our patients. In realizing their goals, the department will lead and excel in research, teaching, and the use of person-centered evidence-based practice. The MHD provides services on all three campuses of Austin Health, from the Emergency Department through to bed-based services and ongoing ambulatory care.

**About the role**

The Personal Assistant provides a high-quality level of administrative and operational support to the Directorate Manager and Clinical Director in order to maintain and improve levels of efficiency, time management and effectiveness of the service system and actively contribute to the Directorate leadership team.

It is a highly privileged role, with access to sensitive information where discretion and confidentiality are essential. The ability to work flexibly, quickly, independently and under limited instruction are critical, as are also, the skills required in managing complex, competing requests and priorities at a task and project level.

The Personal Assistant is accountable to the Administrative Service Manager and will work collaboratively with the broader MHD leaders and staff, including administrative staff, to fulfill the role's needs. At times, the role may need to provide backfill to support the administrative team.

Excellent interpersonal and telephone skills, written communication skills, along with advanced computer literacy and teamwork skills are required.

**About you**

To be successful in this role, you must demonstrate/key responsibilities as outlined in the Position Description.
- Be an experienced and effective administrator with the ability to develop relationships across board networks
- Provide and demonstrate a full range of administrative and clerical support
- Adapt and cope in changing environments
- Have excellent organisational skills, while seeking and exploring information
- Be familiar with virtual meetings, documenting and organising events, workshops and seminars
- Foster a culture of excellence that is based on outstanding service delivery
- Collaboratively working with staff to focus on quality and safety of services

**Our benefits**

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:

- Greater take-home pay through generous salary packaging for living expenses, meals, and holiday accommodation
- A suite of wellness initiatives designed to support you, including discounts on fitness memberships and health insurance, and a comprehensive wellbeing program
- Mentoring and career development opportunities
- Onsite childcare, easy access via public transport, car parking and end of journey facilities for cyclists

**Work with us**

**Interested in finding out more about this opportunity? Read the**position description** for further details.**

**Application closing date: Friday 14 February 2025