Business Operations Administrator

Jandakot, Australia
- Administration
- Full-Time
- No
- 3064

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Overview
** About Enerpac Tool Group**:

- Enerpac Tool Group is a **premier industrial tools and services** company serving a broad and diverse set of customers in more than 25 countries. The Company’s businesses are global leaders in high pressure hydraulic tools, controlled force products and solutions for precise positioning of heavy loads that help customers safely and reliably tackle some of the most challenging jobs around the world. **The Company was founded in 1910 and is headquartered in Menomonee Falls, Wisconsin. Enerpac Tool Group trades on the NYSE under the symbol “EPAC”.**

Our vision is to be our customer’s preferred partner through relentless innovation of industrial tools and services that help them safely and reliably tackle their toughest jobs around the world.

**Business Contribution**:
Optimize office operations and streamline administrative support to ensure seamless functionality. Collaborate
with the Operations teams and extend assistance to fellow staff members whenever necessary.

**What will you do**:
**Administrative Support**
1. Overseeing general office operation, inclusive of coordinating office administration and procedures, to ensure organizational effectiveness, efficiency, and safety.
2. Greeting visitors, answering incoming phone calls, and delivering world-class service to all
customers.
3. Get quotes, raise PO, communicate with suppliers, follow up on ETA for consumable items. Technical quotes are excluded unless a specific part number is provided.
4. Local purchasing, receiving, and shipping as well as office supplies and equipment and maintaining proper stock levels.
- 5. Timesheets for all business units as required.
6. Coordinating domestic and international travel, including flight, hotel, and car rental reservations for all as required.
7. Manage office consumable.
8. Setting up workstations for employees based in the Jandakot office, including phones,
stationery etc.
9. Coordinate with IT for laptops re-imaging, mobile phone set-up.
10. Conduct office induction for new employees and visitors.
11. Set up office Calendar - Who is on leave, travelling and visiting site
12. Manage Facilities Maintenance schedule - proactively
13. Update supplier lists and contact details
14. Manage office calendar, schedule appointments, and coordinate meetings.
15. Prepare, edit, and distribute reports, presentations, and other documents.
16. Organise meetings, booking accommodation, restaurants, including preparing agendas, taking minutes, and following up on action items.

**Communication**:
1. Serve as a point of contact between the Leadership team and internal staff as well as external stakeholders.
- 2. Manage correspondence and communication with clients, partners, and other external parties.
3. Ensure important information is communicated effectively within the organisation.

**HSSE Support**:
1. Updating safety information on noticeboards from provided materials.
2. Closing out safety observations in Qualityze and escalating ones that need to be addressed.
3. Basic reporting from Qualityze on safety observation completion rates, non-conformance data & corrective actions. Updating of KPI scorecard metrics.
4. Coordinating & minute taking for meetings (example: safety committee meeting).
5. Inputting of EOM man hour data into the system (information will be provided to them, only entry into system is required).
6. Assist in organizing facility HSSE activities, such as first aid kit audits, reordering and emergency scenario training (St Johns facilitates this but the employee would help coordinate with them).
7. Track employees first aid qualifications for expiry and rebook where necessary
8. General document upload tasks (where requested) into Qualityze
9. Qualityze - NCR capture, task updates, task close outs
10. Qualityze - Document Control - Format, file and number SOP, WI, Forms, Templates

**Training Requirements and Support**
1. Maintain training & certification register and ensure all are still valid.
2. Special licenses eg Forklift, Gantry etc
3. Organize training as required by management.

**Warehouse Operations Support**
1. Provide administrative support by receiving stock into Oracle, freight labelling, quick shipments, and printing invoices when requested.
2. Booking medicals, flights, accommodation, uploading documents, and any other relevant duties for employees’ mobilization request.
3. Inventory receipting
4. PO / Invoice reconciliation

**Human Resource (HR) Support**
1. Onboarding Support
2. HR Data and Reports Support
3. HR Leaning and Development Support
4. Payroll Support: Time and Attendance

**Housekeeping**
1. Maintain coffee, tea, milk, toilet paper etc - maintaining stock levels and expiry dates.
2..Manage office cleaners and ensure adequate hygiene levels are maintained.
3. Order catering when required.

**Other duties as requested**

1. Proficient