Ae3 - Ae4 Administration Officer

**The opportunity**

Administration Officer positions at the AE3 (APS3) and AE4 (APS4) level are available in teams across ASIO. As an Administration Officer you will provide administrative assistance and executive support. You will engage with teams across ASIO, as well as Australian government partner agencies to support timely and accurate advice can be provided relating to Australia's national security.

You will be working in a pivotal role within the Organisation, where you will use your strong administrative and organisational skills on a daily basis. You will work closely with other stakeholders, and be part of a supportive network.

**Role responsibilities**

AE3 Administration Officer:

- Provide basic administrative assistance to executive support teams and other areas within the branch.
- Provide administrative assistance within the branch as needed and requirements change.
- Work closely and collaboratively with other executive assistants.
- Undertake tasking such as record management, collating material, printing, and preparing briefing material.

AE4 Administration Officers:

- Provide administrative support to senior officers and the branch more broadly.
- Diary management including providing logístical support including room bookings, meeting invites and travel arrangements.
- Printing and collating meeting papers, meeting minutes, reports and briefs.
- Work closely and collaboratively with other executive assistants, and senior leadership more broadly.
- Monitor, track and prioritise responses to incoming and outgoing communications.

**What you will bring**

As an AE3 Administration Officer you will:

- Have well-developed attention to detail.
- Be committed to building a supportive and collegiate work environment.
- Be highly organised, motivated, responsive and resilient.
- Be able to make sound judgements and exercise discretion.
- Be interested in developing new skills and capabilities within a dynamic environment.
- Demonstrate a can-do attitude plus the initiative to manage the role effectively.

As an AE4 Administration Officer you will:

- Demonstrate a strong client focus.
- Have highly developed interpersonal and communication skills.
- Demonstrate the ability to work effectively in, and across, teams.
- Have a well-developed attention to detail.
- Demonstrate the ability to make sound judgements, under supervision, on time-sensitive issues.
- Learn and build proficiency across different IT systems and software platforms.
- Deliver outcomes consistent with the Organisation's practices and values.
- Be confident meeting timeframes and managing your own workload.
- Demonstrate a can-do attitude plus the initiative and discretion to manage the role effectively.

**What we offer you**

ASIO provides a number of benefits to its staff including:

- A competitive salary, including a 7.5 per cent allowance for maintaining a Positive Vetting security clearance.
- Employer superannuation contributions of 15.4 per cent.
- A variety of leave options, in addition to the standard 4 weeks annual leave to ensure your work-life balance.
- Flexible working hours/arrangements to assist you to maintain your work-life balance (please note: due to our unique working environment, work from home options may not be available).
- Study assistance, including financial support and study leave for tertiary education.
- Access to 7 staff-led diversity and inclusion networks.
- Mentoring opportunities.
- Access to an Employee Assistance Program (EAP).

**Eligibility**

To be eligible for the role, you must be:

- An Australian citizen.
- Assessed as suitable to hold and maintain a TOP SECRET-Privileged Access security clearance.

**Reasonable adjustments**

**Location**

We advertise positions nationally to reach the broadest audience. Please refer to the above before applying.

**How to apply**
- A written pitch of up to 500 words using examples to demonstrate how your skills and experience meet the requirements for the position.
- A current CV, no more than 2 pages in length, outlining your employment history, the dates and a brief description of your role, as well as any academic qualifications or relevant training you may have undertaken.
- Details of 2 referees, which must include a current or previous manager - ideally within the last two years.

You will need to demonstrate what you bring to the position in relation to the criteria below:

- Strategic Thinking
- Achieves Results
- Productive Working Relationships
- Personal Drive & Integrity
- Demonstrated Skills & Experience.

Consider ASIO's People Capability Framework and Core Capability Guide, and the position description and classification level you are applying.

**Closing date and time**

**Monday 23 June 2025, 5:00pm AEST.**

**The Recruitment Selection Process - what to expect**

**Employment conditions**

**Australian Workplace Equality Index (AWEI)**

In 2024, ASIO achieved the AWEI Gold Standard, recognising ASIO's inclusion work and positi