Ae4 - Ae5 Executive Assistant

**The Organisation**

The Australian Security Intelligence Organisation (ASIO) protects Australia and Australians from threats to their security. In a complex, challenging and changing security environment, our success is built on the imagination and intelligence of our team. ASIO's people are ordinary Australians but they do extraordinary things - they are our most important asset. To be successful in our mission, we need talented people who are highly capable, dedicated, adaptable and resilient.

**The opportunity**

ASIO is currently seeking to fill various Executive Assistant positions at the AE4 (APS4) and AE5 (APS5) level.

These roles involve working closely with all functional areas across ASIO as well as Australian government partner agencies to ensure timely and accurate advice can be provided relating to Australia's national security.

As an Executive Assistant in ASIO, you will work in a high-tempo environment and contribute directly to mission outcomes, with exposure to a variety of ASIO work and activities. You will work closely with other Executive Assistants, and be part of a supportive network.

A merit pool may be created to fill future vacancies which have the same or similar requirements to this position. This merit pool will be valid for up to 18 months.

**Role responsibilities**

As an AE4 Branch Executive Assistant, you will:

- Provide administrative support to senior officers and the branch more broadly.
- Perform diary management including providing logístical support including room bookings, meeting invites and travel arrangements.
- Print and collate meeting papers, meeting minutes, reports and briefs.
- Work closely and collaboratively with other executive assistants, and senior leadership more broadly.
- Monitor, track and prioritise responses to incoming and outgoing communications.

As an AE5 Executive Assistant, you will:

- Provide comprehensive administrative and executive support to senior officers.
- Liaise effectively with a range of internal and external stakeholders, exercising judgement and professionalism to build productive working relationships.
- Manage and coordinate calendars and work schedules, providing logístical support including travel arrangements and senior level liaison commitments.
- Prioritise, triage and coordinate responses to tasks in accordance with expectations.
- Respond to incoming and outgoing communications.
- Prepare, collate and manage the timely distribution of meeting papers, meeting minutes, reports and briefs.
- Work collaboratively with the broader Senior Leadership team and other executive assistants.

**What you will bring**
- Excellent administration and organisational skills with attention to detail, thoroughness and consistency.
- Strong communication skills, both verbal and written.
- Ability to develop and maintain effective working relationships with both internal and external stakeholders.
- Ability to coordinate tasks effectively, multi-task and manage competing priorities.
- An exceptional level of professionalism, initiative and the ability to self-direct.
- Be highly organised, motivated, responsive and resilient.
- Deliver outcomes consistent with the Organisation's practices and values.
- Be confident meeting timeframes and managing your own workload.
- Demonstrate a can-do attitude plus the initiative and discretion to manage the role effectively.

**What we offer you**

ASIO provides a number of benefits to its staff including:

- A competitive salary, including a 7.5% allowance for maintaining a TOP SECRET-Privileged Access security clearance.
- Employer superannuation contributions of 15.4%.
- A variety of leave options, in addition to the standard 4 weeks annual leave to ensure your work-life balance.
- Flexible working arrangements to assist you to maintain your work-life balance. (Please note: due to our unique working environment, work from home options are generally not available).
- Study assistance, including financial support and study leave for tertiary education.
- Access to 7 staff-led diversity and inclusion networks.
- Access to an Employee Assistance Program (EAP).

**Eligibility**

To be eligible for the role, you must be:

- An Australian citizen.
- Assessed as suitable to hold and maintain a TOP SECRET-Privileged Access security clearance.

**Reasonable adjustments**

Please advise us if you require any additional assistance in order to fully participate in the recruitment process or the workplace.

**Location**

We advertise positions nationally to give everybody the opportunity to apply. Due to this, some external advertising platforms may display other capital cities.

**How to apply**
- A written pitch of up to 500 words using examples to demonstrate how your skills and experience meet the requirements of the role.
- A current CV, no more than 2 pages in length, outlining your employment history, the dates and a brief description of your role, as well as any academic qualifications or relevant t