Personal Assistant

1 week ago

Melbourne, Australia Monash Health Full time

Location: Melbourne | Southern Metropolitan

Job type: Full time

Organisation: Monash Health

**Salary**: Salary not specified

Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Health and Allied Health, Human Resources, Information Management, Procurement

Reference: 62236

**Working in Healthcare has never been more important or meaningful**

**About Monash Health**

**Our Journey**

A fantastic opportunity is now available for an experienced Personal Assistant to join our team and provide high level administrative support to the General Manager, Surgery and the Surgery Program Director for Monash Health. This role is based on site at Monash Dandenong Hospital, working Monday to Friday.

**A Day in the Life**

Working closely with two busy executives, you will provide executive support to them so that their days run smoother. All the while, working collaboratively with internal and external stakeholders, and providing efficient and effective administrative and office management to the broader Surgery, Perioperative and Procedural Services teams. Some of the key responsibilities will include:

- Demonstrating a high level of organisation, prioritisation and time management skills
- Demonstrating initiative in managing day to day issues including problem solving and extensive, complex diary management
- Providing administrative assistance to the Deputy Program Director Surgery
- Providing administrative assistance to the Director of Clinical Operations Elective Services
- Facilitating the organisation and coordination of meetings, agenda preparation, minute taking and following up actions
- Coordinating data collection and presentation as specified by the General Manager and Program Director
- Event coordination and planning including support for communication, catering and the purchasing of goods
- Creating, updating and maintaining records and files in Office 365
- Preparing executive level presentations and communication

You will work with a highly professional team in a supportive environment where you can make a real contribution to the efficient and smooth running of the Program.
- **About You**

You are an experienced executive assistant or personal assistant who demonstrates a flexible, can-do attitude and strong organisational, communication and time management skills. Your proactive approach and ability to "think on your feet" when responding to changing demands will serve you well in a dynamic environment. From time to time, you will also engage with patients in sensitive and confidential matters, so your ability to demonstrate empathy is imperative. You're an exceptional team player who builds trust readily and you are also highly IT proficient. Previous experience in a large, complex organisation is preferred although a healthcare background is not essential.

**In Return**

Our employees also enjoy a range of benefits including:

- salary packaging options that increase your take-home pay
- a comprehensive health and wellbeing program
- free vaccinations
- private health insurance at discounted rates
- health imaging services

**How to Apply**

**Applications are only accepted that are submitted via the Monash Health online Mercury System (e-recruit).

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