Ethics Administration Officer

2 weeks ago

Sydney, Australia Charterhouse Full time

**$440 per day + Super**:

- **Camperdown, NSW**:

- **ASAP start until 31/10/24 - possible extension**:

- **Hybrid Model - 3 Days in the Office / 2 Days WFH**

**Responsibilities**:
**Assist in providing administrative support to Animal Ethics Committees and/or Human Research Ethics Committees or their subcommittees**
- Aid in ensuring the smooth operation of the committees, including organising agendas, compiling reports and implementing committee decisions.
- Manage the processing and preparation of general correspondence to researchers regarding the outcomes of ethics committee evaluations, such as approvals, conditional approvals and other communications concerning research protocols and modifications. Adherence to specified deadlines for correspondence distribution is imperative.
- Maintain accurate records and prepare detailed minutes of meetings held by Human Research Ethics Committees and/or Animal Ethics Committees, as well as executive and sub-committee sessions.
- Contribute to efforts aimed at enhancing the quality of meeting minutes.

**Offering guidance and educational sessions**
- Aiding in the coordination of training sessions for students, staff, and committee members.

**Management of Information**
- Administer systems to guarantee accurate storage of all data pertaining to animal and human research ethics protocols.
- Perform regular upkeep of the human and animal ethics websites.

**Process Improvement**
- Contribute to the optimisation of ethics processes by aiding in the creation of new operational procedures and policies for the unit.
- Engaging in training activities and assisting in the implementation of new processes.
- Assist in the creation of training materials for a new research ethics management system.

**Participates in ad-hoc projects and miscellaneous tasks.**
- Offers adaptable assistance to fellow members of the ethics team to ensure the attainment of goals and adherence to deadlines.
- Performs job duties pertinent to the role's primary responsibilities, as sanctioned by the Manager and in line with the role's classification level.

**Skills & Experience**
- Demonstrated expertise in a comparable role.
- Capability to maintain discretion when managing confidential Committee matters.
- Proven adaptability and flexibility in dynamic environments.
- Aptitude for collaborative teamwork.
- Displayed initiative, adept at prioritising tasks and capable of independent work.
- Proficient computer skills, including a strong command of Microsoft Office Suite.
- Outstanding interpersonal, verbal and written communication abilities
- Exceptional proficiency in minute-taking, adeptness in meeting deadlines and ability to perform well under pressure.

**How to apply**:

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