Practice Administrator

2 weeks ago

Melbourne, Australia Clayton Utz Full time

Join a top-tier Australian law firm
- Permanent opportunity based in Melbourne
- Provide direct and high-level support to a thriving and collaborative practice group

An exciting opportunity awaits an experienced and confident administrator to work with one of our high-performing practice groups in Melbourne.

The role

As an integral part of the team, this role involves providing support to the Partner based in our Melbourne office, and their wider team. As an experienced support professional, you will manage the administrative responsibilities and utilise your expertise in billing processes to ensure seamless support to the practice, within a supportive and collegiate environment.

Key responsibilities
- Provide high-level secretarial and administrative support
- Diary management including organising client meetings and facilitating travel arrangements
- Assist with the preparation and processing of pre-bills and accounts on a monthly basis, and client reporting requirements
- File management and handling including opening and closing matters
- Attending to accounts enquiries and receiving funds with a focus on professionalism and efficiency
- Manage general accounts, reporting, monthly billing, and expenses
- Team player, willing to step in and assist and take initiative to assist in the smooth operation of the practice

Skills & Experience

To excel in this high-level role, you need:

- Proven and distinguished experience in a legal administrative, secretarial role
- Experience in billing processing, ideally with experience using the Aderant Expert system
- A flexible approach with a demonstrable drive to contribute to the business's profound success
- The ability to build and nurture positive relationships with colleagues
- Strong multitasking and prioritization skills, especially in high-pressure situations
- Advanced technical skills (Outlook, Word, Excel, and PowerPoint) with meticulous attention to detail

This position represents a unique opportunity for an accomplished professional to elevate their career in a challenging, rewarding, collegiate and supportive environment.

How to Apply?

Consultant Contact Details

Jennifer Sanderson, (07) 3292 7331

Accessibility and Inclusion


For more information on Clayton Utz, please visit

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