Project Administrator

2 days ago

Sydney, Australia Ingenia Communities Full time

You might not have heard about Ingenia before, and we tend to fly under the radar. Once you take a look into our dynamic, incredibly fast growing (ASX 200) business with a culture of creating community you'll be surprised by all the opportunities you'll find.
- We are a leading Australian property group that own, operate and develop a fast-growing portfolio of Lifestyle communities (land lease communities) and holiday parks across key urban and coastal markets. We employ over 1300 people across 120 parks and communities, with offices in the 3 eastern seaboard states.
- Here at Ingenia, you can enjoy working within an organisation that genuinely cares for its people and is committed to creating communities where our residents and visitors can truly belong.

**About The Role**

With exciting new growth and a positive pipeline of projects, our development business is looking for a Project Administrator to join the team in our Corporate Sydney Office in the Rocks.

This position will provide administrative support to our design team and manage the team’s operational delivery including providing support with project, financial and accounts administration.

This is a great opportunity to let your project management & organisational skills shine and contribute meaningfully to ongoing research projects for our growing Design & Development team.

**Key Accountabilities**
- Update design documentation
- Assist in accounts payable, including supplier set-up, invoicing, and raising purchase orders
- Procurement responsibilities including evaluating quotes
- Implement and maintain a consistent filing structure for all projects
- Document written briefs to consultants and assist in coordinating training days
- Develop and maintain project expenditure logs and budget tracking sheets for reporting
- Update and file project documentation efficiently
- Prepare presentations for internal and external stakeholders

**About You**
- Excellent computer literacy across Microsoft Office (PowerPoint, Word, Excel & Teams)
- Project administration experience - including minute taking
- Proficient in Adobe Creative Suite preferred but not essential
- Experience in a fast paced, rapidly changing environment with proven ability to think on your feet
- Excellent organisational skills, capable of juggling many things at once
- Event coordination experience preferred

**Culture and Benefits

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