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Project Administrator

2 weeks ago

Sydney, Australia Geosyntec Consultants, Inc. Full time

Overview:
Geosyntec is an internationally recognised company for its technical leadership, extensive experience and exceptional level of customer service. Our clients ask us to address their new ventures and most challenging problems involving the environment, natural resources, and civil infrastructure. We have more than 2,000 highly qualified consultants in our more than 90 offices around the world.

At Geosyntec, we highly value hiring people who are recognised as experts in their fields, who are innovative and eager to grow.

Geosyntec has an exciting opportunity for a **Project Administrator**to join our Sydney Team. We seek a motivated Administrator who can look after project lifecycle administration but also manage the office.

Essential Duties and Responsibilities:
This role will give you the opportunity to:

- Support the office, project managers and senior management in all Geosyntec offices
- Proposal and Project set up
- Assisting with Purchase Order setup and maintenance (including submitting supplier invoices)
- Monthly Invoicing cycle
- Client Purchase Order reviews
- Timesheet reporting
- Tracking account payable and receivables
- Purchase Order / Expense Reconciliation / Supplier Management
- Inbox Management - Geosyntec Admin & Personal
- General office administration
- Stationery & printing consumables, post & couriers, catering, kitchen supplies, building management or real estate liaison etc
- Site Onboarding / Medicals / Travel requests / Document control

Education and Licensure:

- A minimum three (3) years of progressively responsible experience in project administration, preferably in a professional services firm
- A Bachelor’s degree from an accredited college with a major in accounting or finance is preferred; however, significant work-related experience may be considered

Skills, Experience and Qualifications:

- Experience in Professional Services Firm (Engineering Preferred)
- Experience with multi-disciplinary project teams. (preferred)
- Project administration experience. (preferred)
- Invoicing experience. (preferred)
- Knowledge of JDE, Oracle, SAP, Coupa or other accounting software. (required)
- Effective communication skills, both verbal and written. (required)
- Ability to succeed in a fast-paced consulting environment.
- Ability to demonstrate strong organisational skills.
- Ability to work with multiple time zones and team members over multiple offices.
- Experience with Microsoft Suite. (e.g. MS Word, Excel)

**We Offer**:

- Attractive remuneration package with additional benefits:

- Birthday leave day
- Caring and bonding leave
- Option to purchase up to 2 additional annual leave weeks per year
- Employee Assistance Program
- Annual Mid-Year Team building and Christmas functions
- A positive, diverse, and vibrant workplace
- Global movement program (throughout the Geosyntec Company)

Our culture is fundamental to our success and is built on our vision of:

- Maintaining a vibrant, practice-centred business.
- Engage in continuous self-improvement and ongoing reinvention.
- Be highly regarded in core markets for delivering best-value solutions for our clients.
- Create exceptional career opportunities for our people.
- Be true professionals and consummate team players.