Executive Assistant

1 week ago

Docklands, Australia Equifax Full time

**What you’ll do***

In this role you will provide executive support for the General Counsel & COO. You will use your well developed organisational skills and professional approach to provide high-level administrative support and establish effective relationships with key stakeholders in the Equifax business, both locally and internationally.

This is a dynamic, fast-paced and varied role where no two days will be the same so if you’re someone who thrives in this type of environment, this could be the role for you. It is also an environment where strict confidentiality is required in respect of work conducted for the General Counsel in particular, and sound commercial judgement, maturity and discretion is required. Some of the key responsibilities include:

- Provide executive level administrative support
- Research, collect, compile and analyse data and information requests to prepare and edit executive level reports, presentations, confidential correspondence
- Calendar management, including scheduling meetings and appointments and resolving conflicts when competing priorities occur
- Arrange complex and detailed travel plans, itineraries, and agendas, including last minute additions and changes
- Schedule and manage small events with internal and external stakeholders, including providing all assistance to Melbourne office site leadership
- Complete requested business errands such as obtaining catering, circulating mail, handling overnight deliveries, processing expense reports
- May be required to contribute to projects and activities to assist in the accomplishment of business objectives
- Key Interface with local and global EA’s and also occasional cover when EA’s go on Annual leave
- Assisting company secretary/function to follow up signatures/execution of documents
- Managing payment of invoices
- Triaging competing requests that come in through legal team inboxes

**What experience you need**:

- Minimum 5 years experience as an Executive Assistant
- Exceptional organisation, prioritisation and time management skills
- Skilled with managing multiple/changing priorities and stakeholders
- Well developed computer skills; experienced with Microsoft Office Suite / Google Suite
- Accustomed to handling privileged and sensitive information in complete confidentiality and with the utmost discretion

**What could set you apart**
- Ability to create business documents / presentations to a professional standard
- Enthusiastic, confident and approachable
- World class communication skills
- Capable of working autonomously under mínimal supervision
- Agile with can do attitude

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