Executive Assistant to Cpo

Are you committed to bringing your best to life every day?

At MLC Life Insurance, we’re proud of our history of protecting Australians for over 135 years. We provide flexible, affordable, and innovative insurance products to almost 1 million Australians. We’re Australian-led and managed, and part of a global network through our partnership with one of the world’s leading life insurers, Nippon Life Insurance Group.

We’re driven by a powerful purpose, providing our customers and their families with a Promise for Life to be there when they need us most - and that’s a great purpose to bring us together at work every day.

We work hard to deliver a total customer experience that keeps our customers and partners at the forefront of all our decisions. We’re a values-driven business that strives for high performance and growth as we look towards the future.

**The Role**

We currently have an opportunity to join People team as an Executive Assistant in a permanent position. This opportunity is open to work from our Melbourne office in conjunction with our hybrid work from home options.

As an Executive Assistant, you will assist the Chief People Officer and People Leadership Team with administrative and support functions.

**Your responsibilities will include**:

- Proactive diary management, including co-ordinating external and internal meetings; Travel arrangements including flights, accommodation, transfers etc
- Management and coordination of the preparation and submission of Board and Committee papers, in conjunction with the Governance team
- Administrative support for the People team including planning and coordinating team meetings, team days etc, creation of presentation materials etc
- Monitor team budget including processing of invoices and expenses, tracking of expenses, liaising with Sourcing & Procurement regarding new and existing vendors;
- Plan and organise organisation-wide events, including catering, venue hire, invitation process, collateral etc;
- Proactively manage risk; meet all policy and compliance requirements; perform controls; adhere to Process and Procedures pertinent to role; and escalate events, issues or breaches as they are identified.

**About you**
- Similar role or 5+ years of relevant experience, preferably in financial services
- High degree of professionalism and confidentiality
- Highly conscious of detail
- Excellent time management skills and ability to multitask and prioritise
- Well-developed verbal and written communication skills
- Well-developed interpersonal skills with the ability to build relationships across multiple stakeholders
- Proactive with high levels of initiative and ownership
- Advanced capability with MS Office, including Outlook, Teams, PowerPoint, Excel
- Able to work under pressure and cope with competing demands and commitments

**Bringing our best to life - why join us?**
- We do work that makes a genuine difference to our customers, partners and community.
- We have a supportive, inclusive and flexible team culture, including hybrid working.
- We support your growth and development, and careers across our business units and teams that are as unique as our people.
- We reward and celebrate our successes, through our incentive and recognition programs.
- We offer tools, resources and benefits to support your wellbeing, including additional lifestyle leave and our Family Life hub.
- We connect and celebrate our diversity at work through our social committees and employee groups, and we contribute to our community with paid volunteer leave and through our sustainability commitments.

**Primary Location**: AU-VIC-Docklands

**Work Locations**: Level 16, 727 Collins St Level 16 727 Collins St Docklands 3008

**Job**: Business Enablement

**Organization**: MLC Limited

**Schedule**: Permanent

**Employee Status**: Group Level 2

Full-time

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**Job Posting**: 23-Feb-2025, 9:34:04 PM