Executive Assistant

Wesfarmers Health was formed in March 2022, with the acquisition of Australian Pharmaceutical Industries (API). Our supporting portfolio of brands includes Priceline, Priceline Pharmacy, Soul Pattinson Chemist, Pharmacist Advice, Clear Skincare Clinics, InstantScripts and SILK Laser Clinics.

Since our humble beginnings in 1910, we’ve grown from a small co-operative of three pharmacies to a national organisation and one of Australia’s leading health, beauty, and wellness companies.

The Wesfarmers Health includes 73 company-owned Priceline stores, 396 Priceline pharmacy franchise stores and 89 Clear Skincare clinics and is also a wholesale distributor of pharmaceutical goods. In 2023, the Health division expanded its digital and medical aesthetics offering with the acquisitions of telehealth provider InstantScripts, as well as the SILK Group, who operates a network of around 140 wholly-owned, joint venture and franchised clinics. The division employs more than 3600 team members.

**About the role:
Are you ready to be an integral part of driving Wesfarmers Health towards its vision and strategic goals? We are seeking an experienced and collaborative Executive Assistant to provide exceptional support to two General Managers within our Wholesale division, as well as their respective teams.

As the Executive Assistant, you will be the trusted partner to the General Manager of Pharmacy Business Development and the General Manager of Product and Replenishment. Your expertise will ensure the smooth operation of the departments and support the achievement of Wesfarmers Health's strategic goals. You will also play a vital role in the coordination and support of our broader Executive Assistant team to drive group-wide projects and business initiatives.

What you’ll do:

- Acting as the first point of contact for the two General Managers and their teams
- Supporting the GMs strategically, enabling their seamless role execution and fostering a trusted partnership
- Diary Management including arranging meetings and rooms, preparing presentations and projects, taking, and issuing minutes in a timely manner, scheduling follow-up actions as needed
- Travel Support, booking flights, accommodation, arrangements for working dinners, finding suitable venues for corporate events etc
- Event management of internal and external events, conferences, monthly team meetings, industry events, catering, and any entertainment requirements
- Processing and approving invoices and expenses, workflows, leave management, scheduling performance reviews and other team related processes
- Coordinating onboarding and induction of new starters in the Pharmacy Business Development team and Product and Replenishment teamsCollaborating actively with fellow Executive Assistants, fostering a coordinated approach to group-wide projects and tasks

**What you’ll need to succeed:
- Minimum of 5 years supporting senior managers
- Extensive experience in administrative and secretarial support roles
- Ability to maintain discretion and handle sensitive information with the utmost confidentiality
- Previous experience in travel management, displaying the capability to efficiently organise and coordinate travel arrangements
- Proficiency in office software tools and technology for seamless workflow management
- Ability to effectively prioritise tasks amidst competing demands, and adeptness in interacting with senior managers for efficient coordination
- Strong interpersonal and communication skills, enabling effective collaboration with departmental teams and peers
- Agile mindset with the ability to anticipate needs and challenges, contributing to proactive problem-solving
- A team-oriented approach with the capacity to work collaboratively in a fast-paced and dynamic environment
- Pharmaceutical Industry Knowledge: Preferred, though not mandatory, experience or familiarity with the pharmaceutical industryYear 12 minimum or Certificate Diploma in Business

**Why us?
- A fantastic work culture based off our four Ways of Working - Be well, Show You Care, Make it Better and Act Now
- Flexible hybrid working that is balanced with our organisational need to create connections and enable collaboration
- Ongoing professional development and career opportunities across the Wesfarmers Health Division and the broader Wesfarmers Group
- Access to employee benefits across Wesfarmers including team member discounts at Bunnings, Kmart, Target, Officeworks, OnePass, Priceline and Clear Skincare Clinics
- ‘We Love Your Work’ recognition program. Team members can recognise their peers, team or other business units, with winners taking part in our annual awards
- Novated leasing options
- Access to our Employee Assistance Program (EAP) - available to all team members and their immediate family members, 24/7, 365 days a year
- Beautiful outdoor terrace for work and recreation
- Food, coffee and health & wellbeing facilities onsite including a landlord operated gymDe