Administration Officer

**About the Role**:
Accountabilities
- Budget tracking and liaises with key stakeholders
- Financial reporting and monitoring to ensure the school meet audit compliance
- Procurement Management
- Register management
- SRS management and compliance
- Accounts payable / receivable management - credit notes/bad debts
- QATSIF management
- Aged Debtors management and reporting
- Management of Finance department and employees
- Credit Card management
- Financial Excursion management
- Ensure invoices and statements are generated, issues and or administered on time and consistent with legislative and audit requirements
- Generate student bulk bills, invoice and credit notes
- Provide training and support to colleagues

Role Profile
- Reconciliation of monthly bank statement, processing of monthly reports, investigating of transactions and preparation of monthly reconciliation for BM and Principal to perusal and approval
- Assist and support the BM with budget tracking and financial processes
- Assist and support the BM with journals, budget adjustments, end of financial year returns, system evaluation checklists
- Monitor and support day to day financial processes
- Administration of allocated budget, undertake day to day financial activities and review school expenditure ensuring procedural integrity
- Generation of financial reports for BM, Executive Team and P&C
- Generation of monthly reports - negative receipts, credit adjustments and cancelled receipts
- Manage and support AO2 Finance
- Create product codes and revenue codes as required
- Procurement - requisition approval, support staff with purchasing process, financial delegation approval
- Payments - approval of accounts payable invoices whilst monitoring cost centres, cost centre owners and approvals
- Approval of parent refunds - refund requests and student exits
- Salary Recoveries - enter fortnightly salary recoveries working closely with HR to ensure correct cost centres for casual staff, TRS and school funded non-teaching staff
- BAS - ensure monthly BAS is receipted or processed via direct debit
- Student Services - manage and support AO2 Finance with daily receipting, approval of daily takings, Barista takings
- Centrepay/direct deposits - approval of daily receipting
- Student Resource Scheme - provide financial reports to BM for the Executive Team
- Payment Plans - monitor and support AO2 Finance with implementation and payment agreements, Centrepay and Bpoint payment plans
- Approval of large family discounts and processing of credit adjustments
- Calculation and approval of finance component of V2SR - liaising with office managers to ensure V2SR procedures are followed, invoicing for excursions and ensuring purchase orders are processed, deposits are paid and management of payment due dates
- BPOINT - daily checking of reports and working with AO2 Finance to process UNAI and BPUNA transactions are processed
- Credit adjustments - processing of credits on account, bad debts for principal approval and parent refunds
- Assist parents with finance queries
- Asset ID's

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

**How to Apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history).
- Attach a 1-page written statement in response to the attached role description.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
Salary rate shown is reflective of full-time (1.0 FTE).This work is licensed under a Creative Commons Attribution 3.0 Australia License.