Administrative Officer

1 day ago

West Ipswich, Australia Queensland Corrective Services Full time

The Administrative Officer will deliver efficient and effective administrative and clerical support for the centre and supports the centre's day to day operations. This position is required to work as part of an overall administration support team for the centre.

**In this role you will**:

- Provide administrative functions and confidential administrative support for the centre including, word processing, data entry, spreadsheets, photocopying, filing activities and taking minutes at various meetings
- Provide support to other staff on administrative issues and assist with the preparation of memorandums, reports and correspondence
- Provide support and assistance in the use and maintenance of office communication and technology including photocopiers, printers and computers
- Answer general enquiries at reception and direct visitors as required, screen telephone calls and redirect enquiries to appropriate areas of the office and Agency
- Manage mail and mail register
- Undertake procurement activities to ensure centre resources are adequate including stationery and miscellaneous office supplies
- Process human resources paperwork including the processing and record keeping of timesheets, leave forms and payroll documentation
- Perform opening and closing procedure
- Conduct banking as required
- Maintain filing and recording system ensuring the confidentiality of all documentation handled
- Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies
- Ensure records and data for the Integrated Offender Management system (IOMs) are accurate and current
- Undertake archiving of files and records in accordance with legislative requirements

Within the context of the role responsibilities described above under 'About the role', the ideal applicant will be someone who can competitively demonstrate their knowledge, skills and experiences and their suitability against the Leadership competencies for Queensland (Individual contributor): Vision, Results and Accountability in the context of the essential requirements for this role:
**The essential requirements for this role are**:

- Information technology skills at a competent level with the willingness to learn new IT skills and use internal information management databases as well as Microsoft Office software
- Planning and organising abilities to ensure tasks are completed within the required deadlines and in accordance with all relevant policies and procedures
- Communication skills as demonstrated through the ability to listen, understand and speak clearly to a wide range of audiences. Written skills with the ability to summarise information and data
- Ability to use judgement and discretion with confidential information
- Sound interpersonal skills to assist with the completion of tasks that involve input and cooperation from a number of stakeholders
- Interpersonal, oral and written communication skills for gathering and providing information both over the phone and in person, to a range of stakeholders that interact with the centre
- Ability to acquire knowledge of relevant acts and regulations

Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

  • Administration Officer Custodial

    2 weeks ago

    West Ipswich, Australia Queensland Corrective Services Full time

    **In this role you will**: - Participate in the development, implementation and evaluation of efficient and effective work systems. - Perform data entry and enquiry functions on database programs. - Examine incoming correspondence to determine action. - Distribute and register incoming and outgoing correspondence. - Undertake general administrative duties...

  • Administration Officer

    3 days ago

    West Ipswich, Australia Queensland Health Full time

    About the role The role of Outpatients Administration Support Officer is to provide effective service delivery and patient focused support in accordance with West Moreton Hospital Health purposes and objectives, responding to general customer inquiries and providing timely and accurate information and assistance to clients and staff as outlined below. About...

  • Administrative Officer

    2 weeks ago

    Ipswich, Australia Child Safety, Seniors and Disabilities Full time

    **Principal responsibilities of this role include**: - Providing quality services in word processing, spread sheeting and data input. Providing administrative services including processing orders, claims for payment, filing, record keeping, administrative support and collation of data and information. Operation and maintenance of office equipment including...

  • Administration Officer

    1 day ago

    West Ipswich, Australia Queensland Health Full time

    About the role - Perform generalist administration functions/tasks including but not limited to: - Respond to general reception enquiries by answering all incoming telephone calls and ensuring accurate transfer of messages and information to support patients and/or staff. - Perform secretariat functions for relevant meetings. - Follow Qld Health...

  • Administration Officer

    7 days ago

    Ipswich, Australia Queensland Corrective Services Full time

    **In this role you will**: - Complete accounts receivable and accounts payable functions in SAP. Designate cost codes and arrange approval of invoices. Support stock control functions (MYOB). Undertake procurement and financial processing duties requiring financial reporting, purchase orders, corporate card reconciliation, monitoring of transactions and...

  • Administration Officer

    1 day ago

    West Ipswich, Australia Queensland Health Full time

    About the role The role of the Ward Administration Support Officer is to provide effective service delivery and patient-focused support following West Moreton Health's purposes and objectives, responding to general customer enquiries, and providing timely and accurate information and assistance to clients and staff as outlined below. About you - Have strong...

  • Administration Officer

    1 week ago

    Ipswich, Australia Child Safety, Seniors and Disabilities Full time

    The Key Responsibilities of the AO3 level Administration Officer in a Child Safety Service Centre are as follows: - Follow guidelines in relation to human resources, records management, finance, travel and administrative policies and procedures. - Follow guidelines in relation to maintaining vehicle, building and equipment in line with departmental...

  • Administration Support Officer

    1 day ago

    West Ipswich, Australia Queensland Government Full time

    **About the role The administration officer within the HITH team is required to register patients into the relevant IT systems to support patient onboarding onto the HITH platform. The administration officer will be responsible for entering accurate information within required time frames and will assist in the facilitation of service delivery both in the...

  • Administration Officer

    1 day ago

    Ipswich, Australia Bolton Clarke Full time

    Use your skills to make a difference to the lives of residents - Supportive team and great culture - Help to shape a better future for aged care **Bolton Clarke Group **one of Australia’s largest independent, not-for-profit providers of home care, retirement living and residential aged care, operating nationally and internationally. Bolton Clarke...

  • Administration Officer

    3 days ago

    West Ipswich, Australia Queensland Health Full time

    About the role The primary purpose of this role is to provide a high level of administration support and customer service to units within the Jaghu Program, including efficient utilisation of appointment times for consultants and clinicians. About you - Experience and demonstrated achievement in similar roles. - Proven ability to work effectively with...