Administrative Officer
9 hours ago
The Administrative Officer will deliver efficient and effective administrative and clerical support for the centre and supports the centre's day to day operations. This position is required to work as part of an overall administration support team for the centre.
**In this role you will**:
- Provide administrative functions and confidential administrative support for the centre including, word processing, data entry, spreadsheets, photocopying, filing activities and taking minutes at various meetings
- Provide support to other staff on administrative issues and assist with the preparation of memorandums, reports and correspondence
- Provide support and assistance in the use and maintenance of office communication and technology including photocopiers, printers and computers
- Answer general enquiries at reception and direct visitors as required, screen telephone calls and redirect enquiries to appropriate areas of the office and Agency
- Manage mail and mail register
- Undertake procurement activities to ensure centre resources are adequate including stationery and miscellaneous office supplies
- Process human resources paperwork including the processing and record keeping of timesheets, leave forms and payroll documentation
- Perform opening and closing procedure
- Conduct banking as required
- Maintain filing and recording system ensuring the confidentiality of all documentation handled
- Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies
- Ensure records and data for the Integrated Offender Management system (IOMs) are accurate and current
- Undertake archiving of files and records in accordance with legislative requirements
Within the context of the role responsibilities described above under 'About the role', the ideal applicant will be someone who can competitively demonstrate their knowledge, skills and experiences and their suitability against the Leadership competencies for Queensland (Individual contributor): Vision, Results and Accountability in the context of the essential requirements for this role:
**The essential requirements for this role are**:
- Information technology skills at a competent level with the willingness to learn new IT skills and use internal information management databases as well as Microsoft Office software
- Planning and organising abilities to ensure tasks are completed within the required deadlines and in accordance with all relevant policies and procedures
- Communication skills as demonstrated through the ability to listen, understand and speak clearly to a wide range of audiences. Written skills with the ability to summarise information and data
- Ability to use judgement and discretion with confidential information
- Sound interpersonal skills to assist with the completion of tasks that involve input and cooperation from a number of stakeholders
- Interpersonal, oral and written communication skills for gathering and providing information both over the phone and in person, to a range of stakeholders that interact with the centre
- Ability to acquire knowledge of relevant acts and regulations
Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.
-
Administration Officer Stores
1 week ago
West Ipswich, Australia Queensland Corrective Services Full timeThe Administration Officer Stores is required to assist with stores operations for the correctional centre and undertake related administration tasks. This position has a level of prisoner contact through the provision of guidance and direction whilst prisoners are working in the Stores unit. **In this role you will**: - Process and monitor the acquittal...
-
Administration Officer Trust Accounts
1 week ago
West Ipswich, Australia Queensland Corrective Services Full timeThe Administration Officer, Trust Accounts is required to manage and process all matters relating to prisoners' trust funds and valuables. This includes activities such as banking of monies and monthly reconciliation of trust funds. **In this role you will**: - Control and maintain all monies receipted for prisoner trust funds, prepare necessary...
-
Administration Officer
4 days ago
West Ipswich, Queensland, Australia West Moreton Hospital and Health Service Full time $60,000 - $90,000 per yearAbout The RoleThe primary purpose of this role is to provide a high level of administration support and customer service to units within the Mūrrūmba Targan Djimbulung Service, including efficient utilisation of appointment times for Consultants and Clinicians.About YouOur ideal candidate will be someone who can demonstrate the following:Experience and...
-
Administrative Officer
2 days ago
Ipswich, Australia Queensland Corrective Services Full time $60,000 - $80,000 per yearCorrectional centres are responsible for the delivery of custodial services across Queensland. People in custody are supervised in either high or low security correctional centres. High security centres provide for the management of adult prisoners held in secure custody correctional centres across Queensland.The Administrative Officer will deliver efficient...
-
Administration Officer
1 week ago
West Ipswich, Australia Queensland Health Full timeAbout the role **The key responsibilities of the role are**: Perform generalist administration functions/tasks including but not limited to: - Respond to general reception enquiries by answering all incoming telephone calls and ensuring accurate transfer of messages and information to support patients and/or staff. - Perform secretariat functions for...
-
Administration Officer
9 hours ago
West Ipswich, Australia Queensland Health Full timeAbout the role - Perform generalist administration functions/tasks including but not limited to: - Respond to general reception enquiries by answering all incoming telephone calls and ensuring accurate transfer of messages and information to support patients and/or staff. - Perform secretariat functions for relevant meetings. - Follow Qld Health...
-
Administration Officer
9 hours ago
West Ipswich, Australia Queensland Health Full timeAbout the role The role of the Ward Administration Support Officer is to provide effective service delivery and patient-focused support following West Moreton Health's purposes and objectives, responding to general customer enquiries, and providing timely and accurate information and assistance to clients and staff as outlined below. About you - Have strong...
-
Administration Support Officer
10 hours ago
West Ipswich, Australia Queensland Government Full time**About the role The administration officer within the HITH team is required to register patients into the relevant IT systems to support patient onboarding onto the HITH platform. The administration officer will be responsible for entering accurate information within required time frames and will assist in the facilitation of service delivery both in the...
-
Administrative Officer
2 weeks ago
Ipswich, Australia Queensland Corrective Services Full time**In this role you will**: - Provide administrative functions and confidential administrative support for the centre including, word processing, data entry, spreadsheets, photocopying, filing activities and taking minutes at various meetings - Provide support to other staff on administrative issues and assist with the preparation of memorandums, reports and...
-
Administration Officer
2 days ago
West Ipswich, Australia Queensland Health Full timeAbout the role The primary purpose of this role is to provide a high level of administration support and customer service to units within the Jaghu Program, including efficient utilisation of appointment times for consultants and clinicians. About you - Experience and demonstrated achievement in similar roles. - Proven ability to work effectively with...
