Office Coordinator

2 weeks ago

Sydney, Australia Charterhouse Full time

**$60K+ Super**:

- **CBD Location**:

- **ASAP Start**:

- **Full time position**

**Company Overview (About Us)**

A forward thinking, award winning recruitment agency on a mission to expand the talent pool. Founded in Australia 2003, we currently employ over 180 staff in seven global locations, Sydney, Melbourne, Singapore, Hong Kong, Dubai, Doha and UK.

**Hours**: Monday - Friday 8.30am - 5.30pm

**Reports to**: Office Manager

**About the role**:

- This role will be working alongside the Office Manager and encompasses Receptionist and Office Coordinator duties.
- Reception duties include being the first point of contact for internal staff, visitors or anyone contacting the organisation and for the day to day running of the front office/receptionist area and meeting rooms.
- Office Coordinator responsibilities include assisting the Office Manager with the day to day running of the office and events.

**You will be responsible for**:

- Meeting and greeting visitors/clients upon their arrival.
- Setting up of meeting rooms & organising drinks/catering/events.
- Organising couriers for pick-up and delivery, ensuring timely notification and distribution of incoming items.
- Facilities coordination.
- Processing of orders/invoices.
- Ordering stationery and weekly groceries for the office.
- Ordering of anniversary gifts for staff and external gift cards.
- Assisting the administration team with general administration duties on an adhoc basis.
- Setting up of new starters - by assisting with induction documents, setting up of accounts and desk set up.
- Be a member of social committee.
- First aider & Fire Warden (training will be provided).

**About you**:

- Be well-presented, organised and polite while being extremely personable, positive, and outgoing as they represent the company in this front of office role.
- You will bring a great energy to the office and act as the 'go to' person in the day to day running of the office.
- Attention to detail and strong problem-solving skills.
- Ability to self-manage and work well under pressure.
- Efficient and competent in Microsoft Office suite.
- Strong customer service

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