Office Coordinator

1 day ago

Sydney, New South Wales, Australia ROBERT WALTERS AUSTRALIA Full time
Overview

Our client is a prestigious global investment management firm, seeking a highly organised and professional Office Coordinator to join their Sydney CBD team. This role is ideal for someone who thrives on variety, enjoys being the go-to person in the office and can juggle multiple priorities. You'll be the central support across facilities, administration, and team coordination, ensuring a seamless day-to-day office experience. While this role involves meeting and greeting visitors, it will not be based at the reception desk but sat with the rest of the team. You will be working alongside a highly experienced EA/Office Manager, who will mentor and invest in your career growth. This role would be ideal for a Receptionist, Office Assistant or Team Assistant looking to elevate their career in a high-performing and collaborative environment.

As the Office Coordinator, you will be the first point of contact for staff, visitors, and service providers, making sure the office environment is welcoming, well-maintained, and functional. You'll manage meeting rooms, office supplies, and internal communications while providing hands-on support to the wider team.

Key Responsibilities

- Office & Facilities Management – Oversee office operations—supplies and equipment; act as the main contact for building management, security providers, and tradespeople; maintain kitchen areas and shared spaces to a high standard; coordinate incoming/outgoing mail and couriers.
- Reception & Guest Services – Welcome visitors, manage security access, answer incoming calls, and provide hospitality for meetings including catering, refreshments, and room setup.
- Meeting & Calendar Support – Manage internal and external meeting room bookings, ensure rooms are presentation-ready, and provide basic tech support and troubleshooting during meetings.
- Administrative & Team Assistance – Deliver day-to-day admin support such as preparing documents, printing, binding, and updating shared records and databases; assist with staff onboarding including welcome packs and Health & Safety inductions.
- Health, Safety & Compliance – Act as Fire Warden, manage evacuation procedures, and ensure Health & Safety standards are upheld across the office.
- Events & Coordination – Organise logistics for board meetings, team gatherings, and internal events; book venues, arrange catering, and manage RSVPs to ensure smooth execution.
- Ad Hoc Support – Assist the Office Manager and wider team with projects and initiatives as needed, taking ownership of tasks and ensuring deadlines are met.

What we're looking for

- Previous experience in an office support or coordinator role
- Strong organisational skills and ability to juggle multiple priorities
- Confident communication and interpersonal skills
- Proficiency in Microsoft Office Suite
- A proactive, detail-oriented, and solutions-focused attitude
- Willingness to be office-based five days a week

This is a fantastic opportunity for a professional who enjoys variety, ownership, and being at the heart of a collaborative team environment.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.

To apply please click apply or call Ksenia Varaksina on 02 8289 3213 for a confidential discussion.

About the job

- Contract Type: Permanent
- Specialism: Secretarial & Business Support
- Focus: Office Manager
- Industry: Admin and Secretarial
- Salary: AUD80,000 - AUD85,000 per annum + super + bonus
- Workplace Type: On-site
- Experience Level: Entry Level
- Location: Sydney CBD

#J-18808-Ljbffr

  • Business Development Project Manager

    4 days ago

    Sydney, New South Wales, Australia beBeeBid Coordinator Full time $110,000 - $140,000

    Key Job ResponsibilitiesYou will play a pivotal role in how the company presents itself to market, delivering winning bids that reflect its values, expertise, and ambition. Key responsibilities include:Collaborate with senior leaders to plan and implement tailored bid strategies.Coordinate multiple bids simultaneously from start to finish, ensuring timely...

  • Office Coordinator

    1 week ago

    Sydney, New South Wales, Australia Cox Purtell Staffing Services Full time

    Office Coordinator - Reception & FacilitiesSydney CBD | Full-Time Permanent Role$65-75k+superAre you organised, personable, and a master at keeping an office running smoothly?Our client, a respected organisation operating across multiple sites, is looking for an Office Coordinator to oversee reception, visitor management, and general office facilities in...

  • Office Coordinator

    6 hours ago

    Sydney, New South Wales, Australia Robert Walters Australia Full time

    Overview Our client is a prestigious global investment management firm, seeking a highly organised and professional Office Coordinator to join their Sydney CBD team.This role is ideal for someone who thrives on variety, enjoys being the go-to person in the office and can juggle multiple priorities.You'll be the central support across facilities,...

  • Office Coordinator

    1 week ago

    Sydney, New South Wales, Australia beBeeAdministration Full time $120,000 - $135,000

    This role is all about fostering a dynamic office environment that fuels productivity and collaboration. The successful candidate will be a seasoned administrator with a talent for coordinating day-to-day operations, managing facilities, and ensuring seamless communication across departments.As the primary point of contact for office administration, you will...

  • Office Coordinator

    12 hours ago

    Sydney, New South Wales, Australia Cox Purtell Staffing Services Full time $65,000 - $75,000 per year

    Office Coordinator - Reception & FacilitiesSydney CBD | Full-Time Permanent Role$65-75k+superAre you organised, personable, and a master at keeping an office running smoothly? Our client, a respected organisation operating across multiple sites, is looking for an Office Coordinator to oversee reception, visitor management, and general office facilities in...

  • Office Coordinator

    6 days ago

    Sydney, New South Wales, Australia beBeeAdministrative Full time $60,000 - $70,268

    We are seeking a highly organized and detail-oriented Office Coordinator to support the day-to-day operations of our office.As an Office Coordinator, you will be the first point of contact for phone and email enquiries, assisting clients, consultants, and stakeholders with professionalism and a friendly manner.Your role will include preparing and formatting...

  • Office Coordinator

    15 hours ago

    Sydney, New South Wales, Australia Talent Connect Australia Full time $104,000 - $130,878 per year

    We are seeking a switched on, motivated and bubbly Studio Host or Office Coordinator to join a well established design consultancy This is a great opportunity to join an amazing team supporting the daily operations of the office.   Your role will be essential in the day-to-day coordination of the studio, ensuring it's smooth running alongside providing...

  • Office Coordinator

    23 hours ago

    Sydney, New South Wales, Australia ROBERT WALTERS AUSTRALIA Full time

    OverviewOur client is a prestigious global investment management firm, seeking a highly organised and professional Office Coordinator to join their Sydney CBD team. This role is ideal for someone who thrives on variety, enjoys being the go-to person in the office and can juggle multiple priorities. You'll be the central support across facilities,...

  • Office Coordinator

    6 days ago

    Sydney, New South Wales, Australia beBeeOffice Full time $90,000 - $100,000

    Job OpportunityWe are seeking an exceptional Office Coordinator to join our dynamic team.Key Responsibilities:Administrative Support: Ensure seamless office operations, maintaining a productive and efficient work environment.Manage the recruitment process from start to finish, including candidate sourcing, interview coordination, and offer management.Provide...

  • Office Coordinator

    4 days ago

    Sydney, New South Wales, Australia beBeeOffice Full time $54,000 - $74,000

    Job Title: Office CoordinatorThis is a fantastic opportunity for someone who thrives in a fast-paced environment and takes pride in creating a polished, professional, and friendly experience for staff and visitors alike.">Be the first point of contact at reception – warmly welcoming guests and colleagues. Ensure that all office supplies are adequate and...