Office Coordinator

4 weeks ago

Sydney, Australia ROBERT WALTERS AUSTRALIA Full time

Overview

Our client is a prestigious global investment management firm, seeking a highly organised and professional Office Coordinator to join their Sydney CBD team. This role is ideal for someone who thrives on variety, enjoys being the go-to person in the office and can juggle multiple priorities. You’ll be the central support across facilities, administration, and team coordination, ensuring a seamless day-to-day office experience. While this role involves meeting and greeting visitors, it will not be based at the reception desk but sat with the rest of the team. You will be working alongside a highly experienced EA/Office Manager, who will mentor and invest in your career growth. This role would be ideal for a Receptionist, Office Assistant or Team Assistant looking to elevate their career in a high-performing and collaborative environment.

As the Office Coordinator, you will be the first point of contact for staff, visitors, and service providers, making sure the office environment is welcoming, well-maintained, and functional. You’ll manage meeting rooms, office supplies, and internal communications while providing hands-on support to the wider team.

Key Responsibilities

- Office & Facilities Management – Oversee office operations—supplies and equipment; act as the main contact for building management, security providers, and tradespeople; maintain kitchen areas and shared spaces to a high standard; coordinate incoming/outgoing mail and couriers.
- Reception & Guest Services – Welcome visitors, manage security access, answer incoming calls, and provide hospitality for meetings including catering, refreshments, and room setup.
- Meeting & Calendar Support – Manage internal and external meeting room bookings, ensure rooms are presentation-ready, and provide basic tech support and troubleshooting during meetings.
- Administrative & Team Assistance – Deliver day-to-day admin support such as preparing documents, printing, binding, and updating shared records and databases; assist with staff onboarding including welcome packs and Health & Safety inductions.
- Health, Safety & Compliance – Act as Fire Warden, manage evacuation procedures, and ensure Health & Safety standards are upheld across the office.
- Events & Coordination – Organise logistics for board meetings, team gatherings, and internal events; book venues, arrange catering, and manage RSVPs to ensure smooth execution.
- Ad Hoc Support – Assist the Office Manager and wider team with projects and initiatives as needed, taking ownership of tasks and ensuring deadlines are met.

What we’re looking for

- Previous experience in an office support or coordinator role
- Strong organisational skills and ability to juggle multiple priorities
- Confident communication and interpersonal skills
- Proficiency in Microsoft Office Suite
- A proactive, detail-oriented, and solutions-focused attitude
- Willingness to be office-based five days a week

This is a fantastic opportunity for a professional who enjoys variety, ownership, and being at the heart of a collaborative team environment.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.

To apply please click apply or call Ksenia Varaksina on 02 8289 3213 for a confidential discussion.

About the job

- Contract Type: Permanent
- Specialism: Secretarial & Business Support
- Focus: Office Manager
- Industry: Admin and Secretarial
- Salary: AUD80,000 - AUD85,000 per annum + super + bonus
- Workplace Type: On-site
- Experience Level: Entry Level
- Location: Sydney CBD

#J-18808-Ljbffr

  • Human Resources Coordinator

    2 weeks ago

    North Sydney, Australia LCA SUPPORT OFFICE Full time

    **Human Resources Coordinator** Laser Clinics Australia is seeking a passionate and experienced Human Resources Coordinator to join our dynamic team in North Sydney, NSW. As a HR Coordinator, you will play a crucial role in supporting our growing organisation and contributing to our positive workplace culture. This full-time position offers an exciting...

  • Asset Maintenance Coordinator

    2 weeks ago

    Sydney, Australia NSW Office of Sport Full time

    **_Everyone plays here_** **We are seeking a dynamic Asset Maintenance Coordinator to support the planning, coordination and delivery of the Office’s asset management program.** - **Step into a role where you drive impact through transformative projects.**: - **Salary ranges from $129,464 to $142,665 + super & leave loading.**: - **Permanent full-time...

  • Asset Strategy and Planning Coordinator

    1 week ago

    Sydney, New South Wales, Australia Office of Sport Full time $129,665 - $200,000 per year

    About the CompanyThe Office of Sport supports all people, communities and organisations across NSW to enjoy and realise the benefits of participating in sport and active recreation. We provide leadership, policies, programs, funding and infrastructure to ensure everyone has the opportunity to participate. We are an inclusive and accessible workplace, where...

  • Program Coordinator

    24 hours ago

    Sydney, Australia NSW Office of Sport Full time

    **Everyone plays here** - Join a fun, supportive team and make a difference to recreation in NSW! - Ongoing full-time opportunity - Salary ranges from $110,266 up to $122,058 per annum + Sport & Recreation allowance, super & leave loading **What’s in it for me?** The Office of Sport offers long-term development opportunities and a career with purpose...

  • Local Area Marketing Coordinator

    1 week ago

    North Sydney, Australia LCA SUPPORT OFFICE Full time

    We are on the lookout for a** Local Area Marketing Coordinator **to be the go-to support for clinic marketing requests and help bring monthly brand campaigns to life across ANZ. This is a full-time, 12-month maternity leave contract role, based at our centrally located office in **North Sydney.** **What you'll do**: - Craft and execute exciting local...

  • Department Liaison Officer

    13 hours ago

    Sydney, New South Wales, Australia Office of Sport Full time $113,574 - $157,200 per year

    Work in an exciting, fast paced environment, gain insight into Government operations and build working relationships across government.Salary ranges from $113,574 to $ 125,720 + super & leave loading.Temporary (12 months) full-time opportunity with possibility of extension or 24 months.Based at Office of the Minister for Sport (Martin Place, Sydney).About...

  • Office Coordinator

    1 week ago

    Sydney, New South Wales, Australia Your Virtual Partner Full time $60,000 - $90,000 per year

    Job Description:The Office Coordinator plays a vital role in supporting the daily operations of a property sales and  marketing business. This role ensures smooth coordination across sales, marketing, administration, and  client service functions. The Office Coordinator will act as the first point of contact for clients, referral  partners, and internal...

  • Office Coordinator

    5 days ago

    Sydney, Australia VGW Full time

    **Office Coordinator** **VGW is a fast-growing technology company and creator of market-leading online social games. With offices across Australia, USA, Canada, Malta and the Philippines we are on a mission to** be the biggest gaming company in the world!** We're looking for an Office Coordinator to drive our company culture by providing an office...

  • Program Officer

    3 days ago

    Sydney, New South Wales, Australia Office of Sport Full time $70,929 - $114,019 per year

    Are you ready to turn your passion for the outdoors into a career that inspires others? Come join our dynamic team delivering high-impact outdoor recreation programs—and we're also building a talent pool for future opportunitiesOngoing, temporary and casual opportunities availableSalary range $70,929 - $114,019 + AllowancesTalent pool that will be used for...

  • Office Coordinator

    1 week ago

    Sydney, Australia Temp & Agnew Pty Ltd Full time

    Part time role, with view for full time hours in future (8:30am - 4pm) - $70k + Superannuation - Sydney CBD, Close to public transport A leading Engineering company based in Sydney CBD has an excellent opportunity available for an experienced Office Coordinator to join their driven and well-established team. The Role: - Overseeing daily office operations,...