Submission Coordinator

2 weeks ago

Melbourne, Australia Icon Full time

Marketing & Design
- Submissions
- Melbourne
- Permanent / Full Time
- Based in our Richmond Head office, close to public transport
- A high-performing team collaborating on large-scale projects

**Why Icon?**
The Icon Group, an Australian construction conglomerate comprised of three major companies, Icon, Minicon, and Barpa, has over 900 employees and offices located across New Zealand, Australia, and the Pacific, offering diverse opportunities across a broad range of sectors and regions. We are deeply committed to social procurement initiatives and actively support female participation in the construction industry, fostering an inclusive and equitable work environment.

Backed by one of the top 20 construction companies in the world, the progressive and sustainability-focused Kajima Corporation, we leverage global expertise to drive local impact. As one of the largest construction providers in Australasia, we are currently delivering over 85 projects, ranging from $50m to $800m, with a focus on diversity, sustainability, and community engagement

**Position Overview**:
As a Submissions Coordinator, you will play a crucial role in our project development process. You will be responsible for preparing, coordinating, and managing all documentation and submissions related to our construction projects. This includes working closely with project managers, estimators, and other team members to ensure all submissions meet client requirements and deadlines.

**Key Responsibilities**:

- Coordinate the tender submission process, including preparation and timely submission of documentation, while keeping all stakeholders informed of timelines and requirements.
- Support the Submissions Manager and New Business team in a strategic, timely, and responsive manner.
- Develop high-quality content, including bespoke responses, graphics, and supporting documentation.
- Format and layout tender submissions using Adobe InDesign to ensure materials meet the highest quality standards.
- Collaborate with internal and external stakeholders to ensure a seamless and efficient submission process.

**Qualifications**:

- Minimum 3 years of experience in a similar role, preferably in Construction, Architecture, or Engineering.
- Expertise in Adobe InDesign (full Adobe Suite preferred) for creating high-quality documents.
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Strong project management skills to handle multiple priorities and meet deadlines.
- Excellent communication skills for collaborative work with stakeholders.
- High level of accuracy and excellent written and verbal communication.
- Experience in the Australian commercial building industry is a plus.
- Proactive and self-motivated with a focus on continuous improvement and process optimization.

**Benefits and perks**:

- Access to our EAP (Employee Assistance Program)
- Market competitive Salary and excellent working environment
- Excellent Leave Polices that include purchased Annual Leave, Work Life Balance Days, Community Days and generous Parental Leave scheme
- Collaborative and values-based workplace culture
- Sporting and Social events
- Professional Memberships
- Discounts on Travel, Retail and Health

**How to apply**:
Applications should be made by submitting a CV and cover letter online outlining your interest, motivation and what you would bring to this role by way of background.

**Aboriginal and Torres Strait Islanders are encouraged to apply

  • Submissions Coordinator

    6 days ago

    Melbourne, Australia Bloomfield Tremayne & P Full time

    **Major Infrastructure Projects** ***: - **Leading Studio with Stunning Views** ***: - **Work alongside the Director** Be a part of the next phase of Melbourne infrastructure. This fantastic mid-sized Studio has just seen an influx of top-tier infrastructure projects. With their pipeline of work over the next 2 years already secured, they are looking to...

  • Submissions Coordinator

    1 day ago

    Melbourne, Australia Icon Full time

    Help us continue to deliver outstanding projects! - Collaborative and supporting submissions team - Flexible working arrangements **Why Icon?** With a workforce of nearly 800 employees and with projects across Australia and New Zealand Icon is a large, diversified construction business, and supported by our parent company Kajima Corporation. With over 80...

  • Submission Coordinator

    2 weeks ago

    Melbourne, Australia Aspect Personnel Full time

    Located on CBD Fringe - Salary flexible - Can provide flexibility if required **About the company**: Our client is a well regarded National Construction company with over 150 staff across 4 cities. The business has expertise across Construction, Fitout & Refurbishment projects up to $30M in value. This company provides growth and professional development...

  • Submissions Coordinator

    2 weeks ago

    Melbourne, Australia Symal Infrastructure Full time

    **Make it yours.** Experience the excitement of building a career in an evolving construction business where people and performance make amazing things happen. Let's build better together, innovate with intent and push what’s possible. **This is Unyte.** Unyte is a well-established Australian business with over 30 years of experience in the civil...

  • Submissions Coordinator

    2 weeks ago

    Melbourne, Australia Bloomfield Tremayne & P Full time

    **Award winning Architecture firm** ***: - **Fantastic inner-city location** ***: - **Love the people you work with** Our client is a renowned Architectural practice that works on both international and local projects focusing on design and the love of creating high quality projects, spanning over decades. Their studios are situated in the heart of the...

  • Bid & Submissions Coordinator

    2 weeks ago

    Melbourne, Australia Bloomfield Tremayne & P Full time

    **CBD Based Studio****: - **Variety of Scope within JD****: - **Hybrid Working Environment (WFH)** With offices across the east coast, this studio has built a reputation for innovative and dynamic design solutions. It is not the standard role; our client seeks to engage a talented professional who can fulfil their needs for a Bid and Submissions...

  • Marketing & Submissions Coordinator

    1 day ago

    Melbourne, Australia Planned Resources Full time

    **The Practice**: Our client is a highly respected and widely recognised design practice with offices in multiple Australian capital cities. The organisation’s award-winning portfolio is multidisciplinary, spanning architecture, interior design, branding and urban design. With impeccable professional expertise, our client relentlessly pursues design...

  • Submission Coordinator

    2 weeks ago

    South Melbourne, Australia Aspect Personnel Full time

    Located in South Melbourne - No experience needed - role will be trained - Salary: $60,000 - $70,000 package **The Company**: Our client is one of Melbourne's more established top tier commercial builders specialising in large government funded projects across Melbourne. They have transformed themselves into one of Australia's largest and most successful...

  • Marketing and Submissions Specialist

    1 week ago

    Melbourne, Australia HDR Full time

    **Marketing and Submissions Specialist** - (178413) **Description** **About Us** At HDR, we specialise in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an...

  • Ethics Submission and Administrative Coordinator

    2 weeks ago

    Melbourne, Australia Austin Health Full time

    Location: Melbourne | Northern Metropolitan Job type: Fixed term - Part time Organisation: Austin Health **Salary**: $30 - $40 Occupation: Health and Allied Health Reference: 1770 **_Are you a current Austin Health employee?_** Austin Health is the major provider of tertiary health services, health professional education and research across three...