Submission Coordinator

1 week ago

Melbourne, Australia Icon Full time

Marketing & Design
- Submissions
- Melbourne
- Permanent / Full Time
- Based in our Richmond Head office, close to public transport
- A high-performing team collaborating on large-scale projects

**Why Icon?**
The Icon Group, an Australian construction conglomerate comprised of three major companies, Icon, Minicon, and Barpa, has over 900 employees and offices located across New Zealand, Australia, and the Pacific, offering diverse opportunities across a broad range of sectors and regions. We are deeply committed to social procurement initiatives and actively support female participation in the construction industry, fostering an inclusive and equitable work environment.

Backed by one of the top 20 construction companies in the world, the progressive and sustainability-focused Kajima Corporation, we leverage global expertise to drive local impact. As one of the largest construction providers in Australasia, we are currently delivering over 85 projects, ranging from $50m to $800m, with a focus on diversity, sustainability, and community engagement

**Position Overview**:
As a Submissions Coordinator, you will play a crucial role in our project development process. You will be responsible for preparing, coordinating, and managing all documentation and submissions related to our construction projects. This includes working closely with project managers, estimators, and other team members to ensure all submissions meet client requirements and deadlines.

**Key Responsibilities**:

- Coordinate the tender submission process, including preparation and timely submission of documentation, while keeping all stakeholders informed of timelines and requirements.
- Support the Submissions Manager and New Business team in a strategic, timely, and responsive manner.
- Develop high-quality content, including bespoke responses, graphics, and supporting documentation.
- Format and layout tender submissions using Adobe InDesign to ensure materials meet the highest quality standards.
- Collaborate with internal and external stakeholders to ensure a seamless and efficient submission process.

**Qualifications**:

- Minimum 3 years of experience in a similar role, preferably in Construction, Architecture, or Engineering.
- Expertise in Adobe InDesign (full Adobe Suite preferred) for creating high-quality documents.
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Strong project management skills to handle multiple priorities and meet deadlines.
- Excellent communication skills for collaborative work with stakeholders.
- High level of accuracy and excellent written and verbal communication.
- Experience in the Australian commercial building industry is a plus.
- Proactive and self-motivated with a focus on continuous improvement and process optimization.

**Benefits and perks**:

- Access to our EAP (Employee Assistance Program)
- Market competitive Salary and excellent working environment
- Excellent Leave Polices that include purchased Annual Leave, Work Life Balance Days, Community Days and generous Parental Leave scheme
- Collaborative and values-based workplace culture
- Sporting and Social events
- Professional Memberships
- Discounts on Travel, Retail and Health

**How to apply**:
Applications should be made by submitting a CV and cover letter online outlining your interest, motivation and what you would bring to this role by way of background.

**Aboriginal and Torres Strait Islanders are encouraged to apply

  • Submissions Coordinator

    1 week ago

    Melbourne, Australia Bespoke Career Management Full time

    **Sector**:Business Support - **Job Ref**:62632 **About this role**: This successful Melbourne-based design firm requires a Submissions Coordinator to join the team. Reporting to the Director of Strategy and Transformation, the Submissions Coordinator plays a vital role in managing and coordinating the end-to-end submission process. Working closely with our...

  • Submissions Coordinator

    1 week ago

    Melbourne, Victoria, Australia Bespoke Career Management Full time

    **Sector**:Business Support- **Job Ref**:62632**About this role**:This successful Melbourne-based design firm requires a Submissions Coordinator to join the team. Reporting to the Director of Strategy and Transformation, the Submissions Coordinator plays a vital role in managing and coordinating the end-to-end submission process. Working closely with our...

  • Submissions Coordinator

    2 weeks ago

    Melbourne, Australia Icon Full time

    Strong pipeline of work - Excellent opportunities for growth and skill development - Build a long-term career with Barpa Barpa Pty Ltd is a majority Indigenous owned commercial construction company. The core of our business is the construction of technical and complex facilities, which incorporate innovative design. Many of these construction projects are...

  • Submissions Coordinator

    1 hour ago

    Melbourne, Australia Bloomfield Tremayne & P Full time

    **Major Infrastructure Projects** ***: - **Leading Studio with Stunning Views** ***: - **Work alongside the Director** Be a part of the next phase of Melbourne infrastructure. This fantastic mid-sized Studio has just seen an influx of top-tier infrastructure projects. With their pipeline of work over the next 2 years already secured, they are looking to...

  • Submissions Coordinator

    3 weeks ago

    Melbourne, Victoria, Australia Fulton Hogan Full time

    OverviewJoin to apply for the Submissions Coordinator role at Fulton Hogan.At Fulton Hogan, you can truly be yourself. We bring our REAL values - Respect, Energy & Effort, Attitude, and Leadership - to everything we do.Whats in it for you?Competitive salary packageOpportunities for meaningful career growth and developmentFlexible work arrangements where...

  • Submissions Coordinator

    3 weeks ago

    Melbourne, Victoria, Australia Fulton Hogan Full time

    OverviewJoin to apply for the Submissions Coordinator role at Fulton Hogan.At Fulton Hogan, you can truly be yourself. We bring our REAL values - Respect, Energy & Effort, Attitude, and Leadership - to everything we do.Whats in it for you?Competitive salary packageOpportunities for meaningful career growth and developmentFlexible work arrangements where...

  • Submissions Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Icon Full time

    Strong pipeline of work- Excellent opportunities for growth and skill development- Build a long-term career with BarpaBarpa Pty Ltd is a majority Indigenous owned commercial construction company. The core of our business is the construction of technical and complex facilities, which incorporate innovative design. Many of these construction projects are...

  • Submissions Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Icon Full time

    Help us continue to deliver outstanding projects- Collaborative and supporting submissions team- Flexible working arrangements**Why Icon?**With a workforce of nearly 800 employees and with projects across Australia and New Zealand Icon is a large, diversified construction business, and supported by our parent company Kajima Corporation. With over 80 projects...

  • Submissions Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Fulton Hogan Full time

    Job DescriptionAt Fulton Hogan, you can truly be yourself.Here, everyone finds the opportunity to learn from the best, enjoy their work, and together help shape a better future.We bring our REAL values - Respect, Energy & Effort, Attitude, and Leadership - to everything we do.What's in it for you?Competitive salary packageOpportunities for meaningful career...

  • Submission Coordinator

    1 week ago

    Melbourne, Australia Aspect Personnel Full time

    Located on CBD Fringe - Salary flexible - Can provide flexibility if required **About the company**: Our client is a well regarded National Construction company with over 150 staff across 4 cities. The business has expertise across Construction, Fitout & Refurbishment projects up to $30M in value. This company provides growth and professional development...