Facilities Coordinator

**Join Our Team as a Facilities Coordinator - Key Client Qantas at BGIS
**Location: Melbourne Airport, Tullamarine, Victoria.
Are you ready for an exciting role where each day brings new challenges? BGIS is on the lookout for a talented Facilities Coordinator to join our team, supporting our key client, Qantas.

**Key Responsibilities**:

- Manage and maintain the system, capturing all Preventative and Reactive work orders for the site.
- Efficiently allocate work orders to meet contract requirements and KPIs.
- Thoroughly prepare and review all invoices before obtaining manager approval.
- Act as the first point of contact, responding to reported issues and coordinating effective responses.
- Supervise maintenance and support staff, ensuring the smooth execution of maintenance works.
- Manage the contract and service delivery in alignment with Contract KPIs and client expectations.
- Identify, monitor, and report hazards across the site for a safer working environment.
- Daily reporting and follow-up of responses, rectification, and completion of work orders to meet KPIs.
- Take charge of the 'Extension of Time' (EOT) and Delegation of Authority (DOA) processes, from submission to closeout.
- Collaborate with the national Operations team to ensure SLAs are consistently met.
- Work closely with the BCSC (Helpdesk) to streamline processes. Actively participate in the tendering of Service Contracts, making recommendations for contract documentation.

**Skills & Experience**:

- Demonstrated experience in a property or corporate real estate environment.
- Ability to excel in an integrated services and property model.
- Strong business acumen with proficiency in business planning and financial knowledge.
- Knowledge of building services and general building maintenance.
- Proven experience in scoping, tendering, and documenting subcontracts.
- Ability to provide well-structured written reports and recommendations.
- Capacity to multitask various duties effectively.
- Competence in working within QA, OH&S, and environmental systems.
- A flexible and innovative approach to problem-solving.

**About BGIS**:
BGIS, with a global workforce of over 10,000 employees, is a leader in providing facility management, project delivery, energy and sustainability, asset management, workplace advisory, real estate, and technical services. We are dedicated to delivering innovative service solutions for our clients.

Our organization manages an extensive portfolio of more than 50,000 facilities, including corporate offices, universities, schools, hospitals, stadiums, and is recognized as a world leader in the management of data centers and other critical environments. Our clients span diverse sectors such as Defense, Healthcare, Government, Higher Education, and Utilities.

**Why Join Us / Benefits**:
At BGIS, we create safe environments where our people can do their best work. Our team comprises of individuals from many different cultures and nationalities, with a multitude of valued personal and professional backgrounds. We welcome diverse perspectives and are always on the lookout for people who can bring new ways of thinking to our teams.
- Opportunity to work in a dynamic and supportive team environment.
- Competitive salary and comprehensive benefits package.
- Professional development and growth opportunities.
- Employee Recognition Program.
- Excellent Company Benefits.
- Paid Parental and Volunteer Leave.
- Donation Matching and much more
- Collaborative work environment: Join a supportive team that values innovation, collaboration, and continuous improvement.

At BGIS, we value diversity and are committed to creating an inclusive and safe work environment for all employees, we have passion for sustainability and drive for innovation.