Executive Assistant

**Date**:4 Mar 2025

**Location**: Mascot, NSW, AU, 2020

**Company**:Winc Australia

**ABOUT US**:
Winc Is a workplace support company. We free up organisations to do what they do best by taking care of everything a workplace needs to work, all in one place. That means bringing together true depth and breadth of range, industry insights, tailored solutions, and national coverage to deliver what workplaces need when they need it.

**ROLE PURPOSE**:
As the **Executive Assistant**, you will provide high-level administrative support to two senior executives, ensuring their operations run smoothly and efficiently. The role requires exceptional coordination, communication, and problem-solving skills with experience in managing scheduling, correspondence, and stakeholder coordination.

This is an ideal role for someone who excels in a dynamic, fast-paced environment and enjoys working closely with senior leadership. If you're a resourceful problem-solver, strong communicator, and proactive collaborator, we’d love to hear from you

**KEY ACCOUNTABILITIES**:

- **Executive Support & Diary Management**:Manage complex and changing calendars, ensuring ELT members' time is optimised and protected.
- **Stakeholder Engagement**: Act as a key liaison between senior leaders, internal teams, and external partners.
- **Administrative Excellence**:Handle invoice processing, travel arrangements, corporate expenses
- **Meeting & Event Coordination**: Organise townhalls, leadership meetings, and workshops, ensuring logistics and follow-ups are managed efficiently.
- **Reporting & Analysis**: Support with functional reporting and scorecard data analysis to aid business decision-making.
- **Confidentiality & Discretion**: Manage sensitive matters with the utmost discretion, ensuring trust and professionalism at all times.

**WHAT WE LOOK FOR**:

- 5+ years’ experience as an Executive Assistant at a senior management level in a medium to large corporation.
- Proven ability to manage executive-level relationships, acting as a trusted business partner.
- Strong diary and time management skills, adept at handling dynamic and evolving priorities.
- Exceptional verbal and written communication skills, with the ability to engage effectively across all levels.
- Meticulous attention to detail, ensuring accuracy across all aspects of the role.
- Proactive and positive attitude, willingness to support the wider team.
- Assertive yet approachable, able to protect executive time while maintaining strong relationships.
- Highly organised, capable of managing a fast-paced, changing office environment.
- Advanced proficiency in Microsoft Office Suite, ensuring efficiency in reporting, scheduling, and correspondence.
- Demonstrated ability to maintain strict confidentiality and discretion, handling sensitive matters with professionalism.

**WORKING WITH WINC**:

- We believe we’re better and smarter together and our values reflect our commitment to creating a welcoming, diverse and inclusive environment.
- We all reap the rewards of diversity with gender equity across teams, senior management and internal promotions as just the beginning.
- We are committed to First Nations empowerment and support and clear on our responsibility to take action to address the imbalance in opportunities.
- We are focused on working towards a more sustainable future with our Winc Social Agenda - our plan to make a difference across six pillars of social responsibility (Safe Work Practices, Gender Equity, First Nations Empowerment and Support, Climate Change, Responsible Packaging/Management of Waster and Ethical Sourcing).
- We’re passionate about setting our people up for success and providing the training, tools and environment to enable you to perform your best and develop your career at Winc.
- We take care of our people through our internal Mental Health First Aider network, free access to our Employee Assistance Program, and generous leave entitlements to support you through the various priorities and stages of life (e.g. Lifestyle Leave, Volunteering Leave, Cultural Awareness Leave, Sorry Business Leave, Paid Parental Leave, Domestic Violence Leave). And finally, there’s plenty of perks Our much loved quarterly Our Heroes recognition program, team discounts, corporate partner discounts. People say it’s a really collaborative and supportive environment - why don’t you be the judge?

We are passionate about First Nations employment and encourage First Nations Peoples to apply.