Aps 5 Executive Assistant to The First Assistant
2 weeks ago
**Contract length: 12 months, with 12 month extension**
**About the role**:
The work is fast-paced and high-profile. The team works across and brings together a broad suite of policy areas and portfolios, including social services, housing, health, education, employment, business and industry, Indigenous affairs, environment and climate, and migration.
They are committed to celebrating wins together, supporting ongoing learning and development, and providing a supportive and compassionate workplace.
**Responsibilities**:
The APS 5 Executive Assistant will report directly to the FAS and Executive Officer and will be responsible for:
- Prepare meeting materials for the FAS.
- Assist with the management of the coordination inbox, including tracking and reporting of requests, prioritisation of complex and sensitive items and escalation of urgent matters.
- Support coordination of Senate Estimate briefings.
- Manage travel and associated requirements for the FAS.
- Manage credit card reconciliation for the FAS.
- Assist with organising branch planning day events.
- Develop appropriate systems, procedures and controls to enhance the accuracy, timeliness and presentation of workflow within the branch.
- Assist with coordinating branch/divisional administrative tasks.
- Prepare and/or quality assuring general correspondence in accordance with departmental guidelines.
- Ad hoc duties as required by the Agency.
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