Executive Assistants, Aps Level 5, Multiple Divisions

Location: Canberra
- Applications close: 13 May 2025
- Salary Range: $86,631 - $91,809

**About the Department**:
The Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government’s economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We do this by:

- Growing innovative & competitive businesses, industries and regions
- Investing in science and technology
- Strengthening the resources sector.

The APS and the department offer a clear direction and meaningful work. You will be able to create positive impact in people’s lives whilst contributing to improved outcomes for Australia and our people.

If you would like to feel a strong connection to your work and you are accountable, committed and open to change, join us in shaping Australia’s future.

Please see the APSC’s APS Employee Value Proposition for more information on the benefits and value of employment within the APS.
**The opportunity**:
The department is looking for enthusiastic support staff that are willing to go the extra mile to ensure the smooth running of their Executive’s team.

Previous Executive Assistant experience is not required if you have the right attitude, personality, and approach.

**What’s in it for you?**:

- Opportunities for growth, empowering you to expand your role as you develop new skills and interests.
- The opportunity to access informal learning and development opportunities through on-the-job support and the department’s Executive Assistant Network.
- Ongoing access to training through our learning management system, additional external training can be explored.
- have excellent interpersonal skills and a demonstrated ability to work collaboratively and establish strong working relationships with a range of people
- demonstrate discretion and integrity across your work
- have excellent time management skills
- be able to effectively manage multiple demands and prioritise work accordingly
- demonstrate high level attention to detail
- be comfortable and adaptable to changing priorities
- show initiation in improving internal processes.

**What you will do**:
You will be responsible for providing executive and administrative support to one or more Senior Executive Service officers and their branch and/or division more broadly. You will do this through excellent organisation and office management skills.

The role includes, but is not limited to, the following duties:

- Managing the diary and organising meetings of the Executive staff you support, including collating and printing meeting packs.
- Assisting with workload management, including monitoring and triaging the inbox of the Executive you support, tracking correspondence and prioritising clearance items.
- Assisting in the preparation of committee meetings and Senate Estimates hearings.
- Keep contact lists up to date.
- Tracking and processing administrative correspondence and documentation.
- Advise, arrange, coordinate and reconcile all travel for the Executive you support.
- Liaise with stakeholders and visitors of all levels, building good working relationships and providing a point of contact for assistance and general enquiries.
- Working with other Executive Support staff in your division on business improvement initiatives to streamline workflow and provide administrative support to your branch and/or division.

As an Executive Assistant, you will be responsible for:

- Working cohesively with the division’s Executive Officer to manage processes and systems of the division including preparation of committee meetings and oversight of divisional coordination.
- Providing general administrative support to your executive and the division including distributing information, preparing meeting agendas, record keeping and tracking correspondence.
- Providing support to other Executives, Executive Assistants and the Executive Officer in the division when required.
- Prioritising and identifying critical work requirements.
- Networking across the department and APS, including having a high level of communication with Senior Executive Assistants and the Executive Support Team.
- Mentoring and developing APS4 Executive Assistants in your division.
- Supporting and working collaboratively with Executive Assistants in the department.
- Establishing strong working relationships with key stakeholders.
- Pro-actively improve internal processes.

**Eligibility**:
**Notes**:
A merit pool will be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette.

The department does currently offer flexible work opportunities for many roles. These vacancies are Canberra based, although flexible or remote work arrangements may be considered. Please reach out to the contact officer to discuss this further.

**Application info