Administrator - Service Operations

1 day ago

Guildford, Australia WesTrac Full time

**Posted Date**:3 Oct 2025

**Location**:Guildford, WA, AU
- Reporting to the Area Manager - Powertrain, as the Administrator, you'll play a vital role in delivering top-notch administrative support.
- We're seeking a self-motivated individual with keen attention to detail and the ability to juggle multiple tasks effortlessly. A problem-solving mindset and a focus on the bigger picture are essential on a fixed-term contract until mid-January 2026.

**Roster**: Mon - Fri 8.5 hours per day (including unpaid meal breaks) Fixed-Term contract until Mid-January 2026

**Location**: South Guildford

**What you’ll do**:

- Providing high-quality administrative support across the team
- Handling purchase requisitions and overseeing the purchasing process
- Managing time capture reporting to ensure accurate records
- Maintaining archives and ensuring documentation is well-organized and accessible
- Ensuring compliance with WesTrac policies and procedures
- Coordinating and managing training requirements for staff
- Overseeing safety and contamination control audits
- Building and maintaining positive relationships with customers and internal stakeholders

**Skills and Experience**:

- Relevant administrative qualification or experience working in a similar level influencing role
- SAP & Payroll experience
- Professional level of computer literacy and data entry skills
- Effective communication skills including active listening, asking appropriate questions, clarifying the issues and expressing oneself clearly
- Customer service orientation
- Attention to detail and accuracy
- Adaptability including the ability to perform efficiently in different environments and with diverse tasks and people
- Ability to maintain high work standards under pressure

**Our Benefits inclusive of but not limited to**:

- **Financial Benefits** - Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
- **Health & Wellness** - Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
- **Culture & Career** - Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute.
- **Employee Referral Program**- Opportunity to receive a referral bonus up to $5000 for applicable roles.
- **Additional Perks** - Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity

**Our Company & Commitment**
- With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offering a wide range of mining and construction equipment and management solutions.

**Reference Number : 4691

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