Bid Coordinator

Overview:
**Role: Bid Coordinator**

**Location**:Adelaide or Melbourne, Australia (Flexible/Hybrid)

**Job Type**:Fixed Term Contract

**Role ID**:2025-2987

**Our vision is to create a safe and sustainable world.**

Ricardo plc is a global strategic, environmental, and engineering consulting company. With over 100 years of engineering excellence and employing close to 3,000 employees in more than 20 countries, we provide exceptional levels of expertise in delivering leading-edge and innovative cross-sector sustainable products and solutions. Every day, we enable our customers to solve the most complex and dynamic challenges to help achieve a safe and sustainable world.

**Role Purpose**

The Bid Coordinator is responsible for managing the end-to-end bid development process, ensuring the timely and high-quality submission of proposals. This role requires a very proactive, detail-oriented individual with strong communication and organisational skills and at least 2-3 years of proven experience in bid coordination. This role will report to the Asia Pacific Sales Enablement Regional Lead

**Key Responsibilities**
- Coordinate the development of new bid opportunities from initiation to submission
- Follow bid development process via bid plans, facilitating bid team meetings, scheduling reviews and approvals and ensuring timely content delivery
- Write, review, and collate bid content to ensure consistency and quality
- Liaise with internal stakeholders to gather input and manage expectations. Stakeholders may include senior leaders, legal team, technical consultants, finance, marketing, HR and other global bid workers
- Manage and coordinate multiple bids simultaneously while maintaining an organised production schedule
- Update shared bidding calendars and provide regular status reports
- Take full accountability for personal deliverables
- Ensure adherence to timelines and submission requirements

**Requirements**:

- Bachelor’s degree in Business, Administration, Marketing, Engineering, Writing, Communications, or equivalent industry experience
- Minimum 3+ years of proven experience in bid coordination or management
- Experience in bid writing and familiarity with the bid production process
- Proficient in Microsoft Word, Outlook, Excel & MS Teams
- Excellent written and spoken English
- Ability to liaise with stakeholders at all levels of seniority across multiple timezones Strong communication skills and confidence liaising with a wide variety of stakeholders
- Self-motivated, conscientious, highly organised and able to work independently in a remote setting
- Able to manage competing priorities and meet tight deadlines
- Collaborative team player with a proactive attitude
- Calm, inclusive and respectful
- Curious, resourceful, and eager to grow and learn new skills

**Working here**

You will be warmly welcomed into our workplace where every voice matters. We are diverse thinkers and doers, coming together to create a culture of inclusion. We will support you to find your place.

We will encourage you to use your passion and expertise to make a positive impact through the projects you work on. Your knowledge and desire to bring about change will be invaluable in helping deliver innovative solutions that support communities across the globe in becoming safer and more sustainable.

**Work life balance**

We offer flexible approaches to work, whether that is working from home, being in the office, or as a hybrid worker. We're happy to discuss flexible working arrangements. Wellbeing is at the core to our culture, allowing employees to flourish and to achieve their full potential.

**Benefits**

We want you to know how much you are valued. Your remuneration and benefits package will reflect that. You will receive a range of benefits which include support for your physical and mental health.

**Diversity, Equality, and Inclusion statement**

We are an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours. We have an ambitious diversity, equality, and inclusion approach as explained here. We value diversity; recognising that a more diverse workforce creates a richer and more varied working environment. Diversity also drives innovation, by allowing us to offer our clients the best consultancy service that we can. As part of our commitment to engage positively and pro-actively with all our employees and to ensure an inclusive culture, we are a recognised as a 'disability confident' employer.

**Next steps**

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