Executive Assistant to Director

1 week ago

Ryde, Australia IPS Partners Full time

**About Us**
We are a fast-paced, growing real estate business engaged in property management and sales. We pride ourselves on high-performance culture, streamlined systems, and exceptional client service. We’re now seeking an experienced **Executive Assistant** to support the company Director in managing a growing portfolio of joint venture real estate (JVRE).

**The Role**
This is a dynamic, multi-faceted position for an EA with initiative and drive. You’ll work closely with the company Director and property sales/management team to keep operations smooth and clients supported, with flexibility and trust built into the way we work. Responsibilities include:

- **Lead & Client Management**: Support real estate acquisition pipeline including new lead allocation, nurturing, and liaising with prospects and clients as needed.
- **Onboarding & Offboarding**: Coordinate smooth transitions for team members and clients.
- **Super Admin Support**: Monitor team pipelines, deadlines, and tasks across multiple divisions.
- **Client Liaison**: Assist in high-level client communications on behalf of the company director.
- **Team Performance Oversight**: Support the Team Partner in overseeing performance KPIs across business units.

**About You**
- **Exceptional written and verbal English communication skills are a must.**:

- Proven ability to manage time, multitask, and stay organised in a fast-paced environment.
- Minimum 2 years experience in **real estate is required,**prior experience as an Executive Assistant, Personal Assistant, or similar corporate support role **in accounting, or financial services** is a strong advantage
- Strong knowledge of real estate CRM **Vault, Microsoft Office**, and marketing tools
- Ability to work autonomously and maintain high productivity remotely.
- Must pass police background check and provide references from previous employers.
- Own vehicle, clean driver's licence, own vehicle & current NSW Certificate of Registration required
- Chinese language skills a bonus (but only if all core criteria are met)

**What’s on Offer**
- Competitive base salary + **performance-based incentives**.
- **Flexible working arrangements** after successful onboarding and KPI compliance.
- Supportive team environment with room for growth.
- Training and career development opportunities.

If you're a proactive, high-performing EA with excellent communication skills and a passion for keeping things moving behind the scenes, we want to hear from you.

**Job Types**: Full-time, Part-time, Permanent

Pay: From $80,000.00 per year

**Benefits**:

- Professional development assistance
- Referral program

Schedule:

- Monday to Friday

Supplementary Pay:

- Performance bonus

Application Question(s):

- Do you have a clean and current NSW driver license?

**Experience**:

- Real estate industry: 2 years (required)

**Language**:

- What language you can speak other than English (preferred)

Licence/Certification:

- Real Estate Certificate (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person

Application Deadline: 06/07/2025
Expected Start Date: 01/07/2025

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