Senior Executive Assistant

Salary Package: Up to $140K (including 17% superannuation) negotiableAppointment: Full-time continuing position, hybrid working arrangementsLocation: Macquarie University, Wallumattagal Campus, North RydeSupport visionary leadership. Enable extraordinary outcomes. The Role We are seeking a professional, experienced and highly proactive Senior Executive Assistant to provide high-level, confidential support to the Deputy Vice-Chancellor (Research) (DVCR) and the DVCR Office (DVCRO), enabling the effective leadership of the Research Portfolio across the University. In this critical role, you will manage complex executive priorities, coordinate communications, engagement, reporting, and governance, and partner with internal and external stakeholders to support strategic activities across research operations. Key ResponsibilitiesAct as the DVCR's primary and trusted point of contact, analysing and prioritising urgent and sensitive matters to facilitate optimal use of the DVCR's time.Provide comprehensive executive and administrative support within the DVCRO.Manage diary, correspondence, travel arrangements, and meeting logistics for the DVCR (and support the Executive Director, Research).Research, analyse, collate, and coordinate reports and communications issued from the DVCR's office.Support Research Portfolio governance committees, including secretariat functions.Partner with stakeholders to deliver projects, programs, and services impacting research operations.Lead and contribute to continuous improvement of administrative processes and capability across the Research Portfolio.Provide finance-related administration including budget monitoring, purchase orders and reconciliation.About You You are an experienced executive support professional who thrives in a dynamic, fast-paced executive environment, enjoys working collaboratively, takes pride in delivering high quality support and values team success. You will demonstrate (selection criteria):Excellent organisational skills and ability to manage competing priorities and deadlines.High levels of discretion, diplomacy, attention to detail and confidentiality.Polish and professionalism and demonstrate a proactive, efficient and positive working style.Confidence in building strong relationships across a large and complex university environment.Excellent written and verbal communication skills, along with strong analytical, and problem-solving capability.Experience planning complex domestic and international travel arrangements.Advanced digital literacy including Microsoft Office and online meeting tools, with the ability to quickly learn university systems.A relevant tertiary qualification and/or equivalent professional experience is required.About Us The Deputy Vice-Chancellor (Research) and the DVCRO is responsible for the development and strategic enhancement of the University's research, research training, and innovation profile as well as the creation, support and advancement of local, national and international research collaborations and partnerships. Find out more about the DVCRO here. Why Macquarie? Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation over 60 years ago, we have aspired to be a different type of university. Over the years, we have grown to become the centre of a vibrant local and global community. Connect with us today. We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability. Take a look at the staff benefits on offer. How to apply To be considered, please apply online with your CV and a cover letter outlining how your experience aligns with the selection criteria (above). *This position requires a criminal history check. Application Closes: Tuesday 11 November 2025 We reserve the right to progress or decline an application prior to the application closing date. For enquiries, or a confidential conversation about the role please contact Tori Hocking, Executive Director, Research at or Sarah Bate, Head of Talent Acquisition at If you're already part of the Macquarie Group (MQ University, , MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.A Place Where You BelongAt Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.Flexible WorkAt Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, explore our Candidate Resource Hub.