Administration Assistant

Be the first friendly face for students needing care, from Prep to Year 12.
- Keep our student records, rolls and medical systems running smoothly.
- Collaborate with families, staff and leadership to support student wellbeing.

Are you someone who thrives in a dynamic school environment, enjoys connecting with students and families, and has a knack for organisation and care?
Moreton Bay Boys’ College is seeking a compassionate, proactive and capable **Administration Assistant - Student Services** to join our vibrant P-12 school community, commencing **16 January 2026**.

This role is a vital part of our student wellbeing and administration services. You’ll be the first point of contact for students feeling unwell—from our youngest Prep students to our graduating Year 12s—and will play a key role in assessing illnesses and administering first aid with calm professionalism and genuine care.

You’ll also manage daily attendance records, liaise with families, and support the smooth running of Student Services. Reporting to the Head of Students and ultimately the Head of College, you’ll be part of a community that values compassion, excellence and integrity.

This **term time plus 4 weeks** role offers the perfect balance for someone who values meaningful work and time to recharge. You’ll be a trusted presence for students, staff, and families—providing calm, professional support and helping our school run smoothly every day.

**Key Responsibilities**
- Welcome and assist students at the Student Services counter with warmth and professionalism
- Administer first aid and manage the sick bay, including supplies, records, and coordination for events, excursions, and camps
- Maintain accurate medical records and ensure correct procedures for medication distribution
- Update attendance records in TASS, including absentees, late arrivals, and early departures
- Monitor roll marking across the College and liaise with families regarding student attendance
- Coordinate immunisation programs and liaise with relevant authorities
- Prepare annual medical alert booklets and review student medical details
- Provide administrative support to Heads of Sub-Schools, including documentation, bookings, and briefings
- Assist with parent communication via the College App and Parent Lounge calendar
- Collaborate with staff across both Colleges and external stakeholders
- Support the College Leadership Team with additional duties as required
- Uphold health and safety policies and contribute to a culture of safety citizenship

**Skills and Attributes**
- Exceptional interpersonal skills with a warm, approachable manner
- Strong verbal and written communication skills
- Ability to work independently, manage time effectively, and prioritise tasks
- High level of integrity and discretion in handling confidential information
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint, Teams)
- Willingness to learn school-specific systems such as TASS
- Calm and capable in responding to student health needs and emergencies
- Collaborative and flexible team player with a proactive mindset

**Qualifications and Requirements**
- Experience in a similar role is desirable
- Must possess or be eligible to obtain a **Positive Notice Blue Card** from the QLD Department of Justice

**APPLICATION**
- a one page cover letter responding to the above Selection Criteria.
- a current CV that clearly details experience, particularly in relation to the above skills and abilities;
- any additional information you may wish to submit; and
- the names and contact details of two professional referees.

**Please note**
All applicants must declare:

- any pre-existing injuries or medical conditions that would prevent you from performing this job
- any convictions of any criminal offences
- that all information supplied is accurate and complete

**Applications close 9am Friday, 24 October 2025