Maintenance Administration

About Toll Group

At Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge - big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post —
- Global Logistics provides sophisticated supply chain solutions, from end-to-end or part solutions, warehousing and distribution to dedicated transport solutions, across the globe and to some of the most remote corners of the world.

Being a global organisation managing 13,000 fleet and machinery, we need to ensure that all these machines are efficient and safe for use. The Equipment team is responsible for fleet acquisitions, fleet management, international maintenance and continuous improvement so that Toll can continue to provide service quality.

The role
- Toll Group Equipment division are seeking a driven and detail oriented Maintenance Administrator to support our internal fleet maintenance activities. Your primary responsibility will be to provide administrative support nationally to the equipment division, assisting with invoicing, customer relations, and 3rd party communications.
- Assist with driving a seamless fleet maintenance operation with you your strong organizational skills, data entry and reporting ability, and general administrative capability. Joining our team, and experience a fulfilling career path within a global logistics company that prioritizes safety, reliability, and efficiency.
- This position will work Monday - Friday 8am-4pm.
- As The Maintenance Administrator, You Will
- Maintaining accurate records of maintenance activities, including purchase orders, work orders and 3rd party administration.
- Liaising with external suppliers and service providers to ensure data integrity and up-to-date records.
- Monitoring maintenance costs and expenses, identifying opportunities for cost savings.
- Supporting the maintenance team with data entry, reporting, compliance and general administrative tasks
- Quality assurance tasks such as compliance administration
- Qualifications
- To be successful in this role, you will need:

- Proven experience in a similar administrative role, or exposure to administrative tasks.
- Strong organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficient computer skills and excellent communication skills, both verbal and written.
- Ability to work collaboratively in a team environment and establish positive relationships with internal stakeholders.
- Strong problem-solving abilities and a proactive approach to identifying and resolving issues.

What moves you?

At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.

At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.

You must be entitled to work in Australia and be prepared to undertake pre-employment checks including a criminal history check and medical.