Executive Assistant

2 days ago

Parkville, Australia The Royal Melbourne Hospital Full time

Job Description
- Executive Assistant

**Req ID**:2867

**Posting Start Date**:14/02/2025

**Advertisement End Date**:14/03/2025

**Work Location**:The RMH Elizabeth Street

The Royal Melbourne Hospital is one of Australia’s leading public healthcare providers. Join the team. Build a career. We are looking for a passionate and dedicated individual to join The Royal Melbourne Hospital.

**Executive Assistant - People, Culture & Communications | The Royal Melbourne Hospital**
- Support our Chief People & Communications Officer (CPCO) while contributing to high-level communications and strategic projects.
- Full-time ongoing role | Salary: $110-115K + salary packaging | 5 weeks A/L + ADOs
- Work with a team of Executive Assistants | Collaborative team environment

**About the Role**

We’re looking for an exceptional communicator and highly skilled EA to support our CPCO. This is a fantastic opportunity to refine your executive support skills while contributing to high-level communications, documentation, and stakeholder engagement.

**About You**

You thrive in dynamic environments, balancing multiple priorities with professionalism and discretion. A natural relationship builder, you bring:

- Outstanding writing and communication skills, able to craft documents and presentations.
- Strong organizational and planning ability, managing executive schedules.
- A proactive and solutions-focused mindset, anticipating needs and optimizing processes.
- The ability to work with integrity and confidentiality in a fast-paced setting.

**Key Responsibilities**
- Executive Support (50%) - Provide high-level administrative support to the CPCO, manage complex schedules, coordinate meetings, and oversee executive and board sub-committees, including agenda preparation and minute-taking.
- Administrative Support (25%) - Assist the Director of People & Culture and Head of Communications with operational and administrative needs.
- Communications Support (25%) - Prepare and edit key documents, manage stakeholder relationships, support major events, and maintain internal platforms to ensure templates, reports, and learning materials are up to date.
- Handle confidential documentation and correspondence with discretion.
- Assist with finance and operations tasks, including invoice management, credit card reconciliation, and event coordination.

**Why Join Us?**
- Career growth opportunity in a collaborative, high-performing team.
- Inner-city location with public transport access and parking options.
- A workplace that champions diversity, equity and inclusion.
- Access to salary packaging options
- Flexible working arrangements
- Discounted health and fitness programs

**How to Apply**:
We are looking for compassionate people who share our values, if you have the passion and drive to commit yourself to a rewarding role; we invite you to apply.

**Our commitment to diversity and inclusion**

**Advertisement Contact (Name and phone)**:Eliza Hawley 0457 775 366

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