Facility and Events Administrator

6 days ago

St Kilda East, Australia Yeshivah - Beth Rivkah Colleges Full time

**Facility and Events Administrator**

Yeshivah - Beth Rivkah Colleges is an Independent School based in St Kilda East in Melbourne, and is comprised of two Primary and two Secondary Schools, an Early Learning Centre and a Creche.

We are dedicated to providing an exceptional education to all Jewish children in a welcoming and safe environment, enabling them to achieve personal excellence and fulfilment. We also see our staff as the connect to achieving this and we prioritise them at the heart of our school operation.

Yeshivah Beth Rivkah Colleges is seeking an exceptional Facility and Events Administrator to commence in early 2025. This is a permanent, part-time position. The primary purpose of this role is to oversee all aspects of event planning delivery and administration support for the Facilities Services Department. The Facility and Events Administrator ensures a safe and efficient environment for students, parents, staff, and visitors. They will demonstrate strong organisational and time management skills, with an ability to prioritise tasks, meet deadlines, work well under pressure and manage competing tasks with a high level of attention to detail.

**About the role**:

- Work with campuses to ensure an effective and efficient delivery system
- Management of the external facility hire functions including preparation of contracts, invoices and ensuring all paperwork has been received and filed
- Liaise with Calendar Manager regarding resourcing of both staff and equipment
- Collaboration with internal and external stakeholders to ensure smooth delivery of events.
- Assist with invoicing, project planning, ordering and other general administration tasks to support the functioning of the school and facility team
- Assist with the management of the school key system to ensure full system integrity
- Assist with the implementation of the School’s Emergency Management Plan
- Assist with other tasks as required by the COO and Facilities Manager

**About You**:

- Excellent communication, networking, and interpersonal skill, ability to build rapport with all internal and external stakeholders
- A passion for problem-solving and achieving common goals
- A keen sense of time management
- Ability to coordinate resources efficiently
- Experience as a function or event coordinator looked upon favourably
- Proficiency in the Microsoft suite and associated function booking software
- Must have or be able to obtain a valid Working with Children check

**We can offer you**:

- Professional development
- Flexibility and work life balance
- A secure and welcoming work environment
- EAP service as required
- 14+ paid public holidays per year as per the Jewish calendar
- A community school where we are dedicated and passionate about achieving outcomes for all our students

**Job Types**: Part-time, Permanent

Pay: $65,000.00 - $75,000.00 per year

Expected hours: 30 - 32 per week

Work Location: In person

Application Deadline: 10/01/2025
Expected Start Date: 25/01/2025

  • Facilities Administrator

    1 week ago

    East Melbourne, Australia Melbourne Cricket Club Full time

    **Facilities Administrator**: East Melbourne VIC, Australia Apply Return to Job List **Facilities Administrator** - Are you an all-rounder who loves administration, being organised and who has an eye for detail? - Are you a team player who enjoys helping others? Well, keep reading... The Melbourne Cricket Club manages the Melbourne Cricket Ground, one of...

  • Office Administrator

    5 days ago

    St Kilda East, Australia Yeshivah - Beth Rivkah Colleges Full time

    **Office Administrator** **Salary**: $69,000 per year pro-rated Yeshivah - Beth Rivkah Colleges is an Independent School based in St Kilda East in Melbourne. We are dedicated to providing an exceptional education to all Jewish children in a welcoming and safe environment, enabling them to achieve personal excellence and fulfilment. We also see our staff...

  • School Administrator

    4 days ago

    St Kilda East, Australia Yeshivah - Beth Rivkah Colleges Full time

    **School Administrator** Yeshivah - Beth Rivkah Colleges is an Independent School based in St Kilda East in Melbourne. We are dedicated to providing an exceptional education to all Jewish children in a welcoming and safe environment, enabling them to achieve personal excellence and fulfilment. We also see our staff as the connect to achieving this and we...

  • Administration Support Officer

    7 days ago

    St Kilda, Australia AMA Group Full time

    2024 Bodyshop Award Winner - Best Workplace (MSO) - Permanent position, Monday to Friday - no weekends! - Welcoming team, modern technology **AMA Group** is the leading provider of collision repair services, with the largest network of facilities across Australia and New Zealand. We are supported by Australia’s premier distributor of vehicle parts and...

  • Reservations and Events Manager

    2 days ago

    St Kilda, Australia Saint Hotel Full time

    Saint Hotel Exciting opportunity to build and develop reservations and events department of a new venue due to open in the new year. - Build and develop the reservations and events department of a new exciting venue - Work with experienced industry professionals - Competitive salary packages and great culture / work life balance Reservations & Events...

  • Event Manager

    3 days ago

    St Kilda West, Australia West Beach Bathers Pavilion Full time

    **Function & Events Manager** Role assisting with the coordination of our events and functions over the summer season (November - April) and beyond. As Melbourne’s premier beachside venue, West Beach Bathers Pavilion hosts over 300 events each year including weddings, birthdays, anniversaries, corporate functions, product launches, and more. Main...

  • Community Relations and Events Administrator

    7 days ago

    Ringwood East, Australia Tintern Grammar Full time

    **Community Relations and Events Administrator** **Part-time (approx. 0.8 FTE)** **Ongoing Part time** **About Us** With a legacy of 145 years of achievement, Tintern is one of Melbourne’s most respected schools, with students from our Early Learning Centre to Year 12. At Tintern we are committed to providing a workplace which encourages professional...

  • Administrative Assistant 7-12

    5 days ago

    St Kilda, Australia St. Michael's Grammar School Full time

    **About the School** St Michael’s Grammar School is one of the leading K-12, co-educational schools in Australia, respected for its exceptional educational offering, wellbeing programs and deep commitment to innovative approaches to teaching, learning and caring. St Michael’s is a place where creative, inquiring minds learn from, with and for the...

  • Administrative Assistant

    7 days ago

    East Lindfield, Australia AVEO GROUP Full time

    **Kindness l Care l Respect** Looking to build your career in a sector that brings life to older Australians? At Aveo, we are proud to be of service to our residents, creating a community environment that feels like home and enables residents to be their best self through their later life journey. At Aveo Lindfield Gardens, we have a unique opportunity for...

  • Event Manager

    3 days ago

    Hawthorn East, Australia Eclat Full time

    We are currently looking for an experienced Events Manager to join our team at Eclat. **About Eclat** Eclat is not a traditional workspace. Eclat is a culture, a lifestyle and a curated economy of brilliant people. Presenting a unique, members only workspace that provides not only a higher quality of work life balance but a new level of hospitality...