Facility and Events Administrator

3 hours ago

St Kilda East, Australia Yeshivah - Beth Rivkah Colleges Full time

**Facility and Events Administrator**

Yeshivah - Beth Rivkah Colleges is an Independent School based in St Kilda East in Melbourne, and is comprised of two Primary and two Secondary Schools, an Early Learning Centre and a Creche.

We are dedicated to providing an exceptional education to all Jewish children in a welcoming and safe environment, enabling them to achieve personal excellence and fulfilment. We also see our staff as the connect to achieving this and we prioritise them at the heart of our school operation.

Yeshivah Beth Rivkah Colleges is seeking an exceptional Facility and Events Administrator to commence in early 2025. This is a permanent, part-time position. The primary purpose of this role is to oversee all aspects of event planning delivery and administration support for the Facilities Services Department. The Facility and Events Administrator ensures a safe and efficient environment for students, parents, staff, and visitors. They will demonstrate strong organisational and time management skills, with an ability to prioritise tasks, meet deadlines, work well under pressure and manage competing tasks with a high level of attention to detail.

**About the role**:

- Work with campuses to ensure an effective and efficient delivery system
- Management of the external facility hire functions including preparation of contracts, invoices and ensuring all paperwork has been received and filed
- Liaise with Calendar Manager regarding resourcing of both staff and equipment
- Collaboration with internal and external stakeholders to ensure smooth delivery of events.
- Assist with invoicing, project planning, ordering and other general administration tasks to support the functioning of the school and facility team
- Assist with the management of the school key system to ensure full system integrity
- Assist with the implementation of the School’s Emergency Management Plan
- Assist with other tasks as required by the COO and Facilities Manager

**About You**:

- Excellent communication, networking, and interpersonal skill, ability to build rapport with all internal and external stakeholders
- A passion for problem-solving and achieving common goals
- A keen sense of time management
- Ability to coordinate resources efficiently
- Experience as a function or event coordinator looked upon favourably
- Proficiency in the Microsoft suite and associated function booking software
- Must have or be able to obtain a valid Working with Children check

**We can offer you**:

- Professional development
- Flexibility and work life balance
- A secure and welcoming work environment
- EAP service as required
- 14+ paid public holidays per year as per the Jewish calendar
- A community school where we are dedicated and passionate about achieving outcomes for all our students

**Job Types**: Part-time, Permanent

Pay: $65,000.00 - $75,000.00 per year

Expected hours: 30 - 32 per week

Work Location: In person

Application Deadline: 10/01/2025
Expected Start Date: 25/01/2025

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