Exhibitions Project Assistant

5 days ago

Melbourne, Australia National Gallery of Victoria Full time

VPS 2.2: $66,063 per annum + 11.5% superannuation
Full Time, Fixed Term for 2 years

The National Gallery of Victoria (NGV) is seeking an Exhibitions Project Assistant to provide efficient, professional, and confidential administrative and project support to the Exhibitions Management Department.

ABOUT THE POSITION:
You will be responsible for providing administrative support to the Exhibitions Management Department, including incoming and outgoing correspondence, coordinating lists (internal and external) for exhibition events, distributing catalogues to key stakeholders and proof-reading materials from Multimedia, Marketing and Media. Other key responsibilities include:

- Assisting in preparing project timelines, scheduling project meetings and maintaining and updating the exhibitions and installation schedule and exhibitions management SharePoint site.
- Providing assistance with procurement and contract administration, such as preparing purchase requisitions, receipting purchase orders and processing invoices in D365, as well as monitoring payments against contractual obligations.
- Organising intrastate, interstate and international business travel and accommodation, for couriers and VIPs as required. This includes coordinating contra arrangements through Corporate Partnerships and completing hospitality expenditure paperwork.

To be successful, you will have relevant tertiary qualifications coupled with good knowledge and skills in office administration, including the ability to manage appointments and schedules, handle and prioritise telephone calls and correspondence, and organise files and information.

Understanding of and an interest in the arts industry is desirable.

New graduates are welcome to apply.

For more details refer to the role statement attached.

HOW TO APPLY
- covering letter
- statement addressing the key selection criteria in the role statement
- your curriculum vitae (CV)

By post
Human Resources Manager
National Gallery of Victoria
PO Box 7259
Melbourne VIC 3004

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