Exhibit/administration Officer

Location: Melbourne | Northern Metropolitan

Job type: Full time

Organisation: Victoria Police

**Salary**: $58,539 - $75,175

Occupation: Administration/Secretarial

Reference: VG/E20009554A

The Victoria Police Forensic Services Department is an accredited laboratory that provides a professional forensic service to Victoria Police, persons involved with the administration of justice and the public.

**Victoria Police**

**Forensic Services Department**

**Forensic Evidence Management Group**

**VPS-2**Exhibit Management/Admin Officer**

**O**ngoing positions available.**

**About the unit**:
The Victoria Police Forensic Services Department is an accredited laboratory that provides a professional forensic service to Victoria Police, persons involved with the administration of justice and the public.

**FEMU/HMMU/FEDU Function: -**The units are responsible for receiving, documenting, recording on computer, packaging, labelling, storing and distributing items for forensic examination by VPFSC staff. The Units liaises between operational police, other clients and forensic staff to facilitate the examination of items and to distribute reports. The units also liaise with various groups to reduce the handling and storage of exhibits prior to analysis or destruction.

The unit also provides ongoing administrative support to various sections of legislation and policy against exhibits.

**About the role**:
The VPS2 Exhibit Management/Admin Officer - is responsible for providing a quality administration service to the FEMU/HMMU/FEDU.

They position is also responsible for ensuring Victoria Police Forensic Services Department is compliant with their legislative responsibilities regarding the retention, use,

and destruction of various evidence/exhibit types.

Note:

- VPS2 staff to be rotated within FEMG as required.
- Full hands-on training will be provided.

**_As the successful applicant, some of your duties will include:_**
- Utilise and update information on the Victoria Police Law Enforcement Assistance Program (LEAP) database, and other sources as required.
- Undertake destruction, monitoring and retention activities related to various exhibits and evidence, in accordance with legislation.
- Receive, label, record, package, store and distribute exhibits/evidence.
- Perform destruction functions related to various types of exhibits/evidence.
- Assist in other areas of FEMG as required.
- Provide timely and accurate advice to internal and external stakeholders, clients and customers based on relevant regulations, policies, procedures and guidelines.
- Record on computer, casework details, records and other details as required.
- Support the Forensic Services Department (FSD) Quality Management System, continuous improvement and planning processes through the identification, resolution and appropriate escalation of operational problems particularly relevant to the immediate work area.
- Maintain records, filing systems and distribute documentation relevant to exhibits.
- Present supportive evidence of fact in Courts of Law regarding exhibit tracking/management/destruction, as required.

**Skills & Experience**
- As the successful applicant, you will have: _
- Demonstrated experience in performing a range of administrative support duties including the preparation of reports and correspondence, minute taking and basic research activities.
- Appropriate word processing and computer skills including the ability to develop and maintain appropriate work recording and monitoring systems.
- Proven organisational and problem-solving skills and the ability to undertake and complete a number of activities within acceptable timeframes.
- Well-developed communication and interpersonal skills including the ability to deal competently with senior police members, external agencies and other personnel.
- Demonstrated ability to function within a team environment and deal appropriately with sensitive and highly confidential information and issues.
- An understanding of the customer service requirements of the position and a demonstrated record of strong commitment and achievement in meeting customer needs.
- A proven record of ethical behaviour and a demonstrated commitment to the Victoria Police Code of Ethics and Conduct and the Organisational Values.

**Requirements and relevant information**:

- Position is located at 31 Forensic drive Macleod, Victoria.
- Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
- The incumbent will be required to complete the OHS requirements of the organisation, which may include local level training relating to equipment usage and Hazardous Chemicals.
- Possess a current Victorian Driver Licence and hold, or qualify within three (3) months, a White Class Driver Authority.
- At any point in time, the Department Head may arrange the FEMG staff to undergo drug and alcohol testing via Victoria Police Drug and Alcohol Testing Unit (DATU).
- **Resume,** a