Administration Officer

Location: Western Region | Ballarat

Job type: Full time

Organisation: Department of Families, Fairness and Housing

**Salary**: $55,439 - $71,194

Occupation: Community Services

Reference: VG/DFFH/WWD/CW/531175

The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a safe, respected and valued life.

Our areas of focus are child protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTQI+ equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who are disadvantaged and vulnerable.

We work in a variety of community-based settings, including people's homes, residential facilities and secure settings across metropolitan, rural and regional Victoria.

If you’re having any trouble viewing this ad and would like it or any attachments in an accessible format (such as large print), please don’t hesitate to get in touch with the contact person listed on the ad.

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The Administration Officer provides assistance to the Child Protection program and will be responsible for a range of key tasks from preparation of high-level correspondence, complaint management, diary management, meeting preparation, minute taking, coordination and management of a range of secretariat and administrative support functions. Administration Officers provide a point of contact for key stakeholders from a diverse range of organisations, government, private, public and community services sectors.

Attention to detail and teamwork underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively. The role provides wide ranging administrative, secretariat and support functions.
- Flexibility: adaptable; open to new ideas; accepts changed priorities without undue discomfort; recognises the merits of different options and acts accordingly.
- Integrity: committed to the public interest; operates in a manner that is consistent with the organisations code of conduct; inspires trust by treating all individuals fairly.
- Relationship building establishes and maintains relationships with people at all levels; promotes harmony and consensus through diplomatic handling of disagreements; forges useful partnerships with people across business areas; functions and organisations; builds trust through consistent actions, values, and communication; minimises surprises.

**CENTRAL HIGHLANDS AREA**

The **Central Highlands** area includes the six local government areas of Ararat, Ballarat, Golden Plains, Hepburn, Moorabool, and Pyrenees. Central Highlands Area is a regional area along the main Western Highway travel route. There are a number of key centres that are relatively close to each other, and to Melbourne. The main centre is Ballarat, the second largest regional city in Victoria. Other key centres include Bacchus Marsh, Ararat, and Daylesford.

The current population estimate for Central Highlands is 192,000 with large population growth projected in the metropolitan fringe areas of Bacchus Marsh and Golden Plains (linked to Geelong), and Moorabool.

Central Highlands Area supports flexible work arrangements

**VACCINATION REQUIREMENTS POLICY**

The department is committed to providing and maintaining a working environment that is safe and without risk to the health of its workers and clients. The department may require its employees to be fully vaccinated against preventable diseases such as the current coronavirus (COVID-19). The department's **COVID-19 Vaccination requirements policy** **(Word) outlines the requirements for existing employees, other workplace participants and prospective employees. Subject to exceptions, only employees or other workplace participants with up-to-date vaccination status (see definitions section of the policy) against COVID-19 and who provide evidence of their Vaccination Status are permitted to work for the department outside their ordinary place of residence. For this role, you are required to submit proof of vaccination prior to commencement. Please refer to the above link for more information.

For more information on the accountabilities and key selection criteria, qualifications and/or requirements for the role please refer to the attached Position Description.

**HOW TO APPLY**

Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.