Admin Assistant

5 days ago

Parramatta, Australia Mind Health Full time

_Are you an organisational guru with a knack for making people feel at ease? If so, you might just be the superstar we’re looking for_

**About Us**

Mind Health is a leading psychology and allied health clinic headquartered in Parramatta, NSW. We offer a range of mental health services from a state-of-the-art facility and pride ourselves on providing compassionate, evidence-based care for individuals, couples, and families from multicultural and diverse backgrounds.

**The Role**

We are seeking a dynamic Admin Assistant / Practice Manager to join our team on a casual basis, with a pathway to full-time employment. This role is crucial in supporting the clinic’s smooth operation. If you're an organisational whiz with PowerDiary experience and a passion for mental health, we want you

**Key Responsibilities**
- Be the welcoming face of our clinic, creating a friendly and supportive atmosphere for clients.
- Manage client appointments scheduling and communication via PowerDiary (proficiency in PowerDiary is a huge plus).
- Process payments, Medicare rebates, and third-party invoices efficiently.
- Support accounts payable/receivable processes.
- Support clinicians with admin tasks and client coordination.
- Improve administrative policies and procedures.
- Handle intake and triage duties if qualified in mental health.
- Help boost our social media and marketing presence.
- Maintain an organised, welcoming reception area.

**Qualifications and Skills**
- Previous experience in healthcare administration, ideally in a group-based psychology clinic (big plus).
- Experience with accounts payable/receivable is highly desirable.
- Strong organisational skills and attention to detail.
- Ability to improve administrative policies and procedures.
- Proficiency in Microsoft Office; familiarity with PowerDiary is highly desirable.
- Proficiency in social media and marketing is a bonus.
- Knowledge of Medicare, private health insurance, and third-party funding systems.
- Qualifications in mental health for intake and triage services are preferred.

**What We Offer**
- A supportive, collaborative team.
- Flexible working arrangements.
- A modern, centrally located facility.
- Opportunities for professional growth.
- Competitive salary based on experience.

**How to Apply**
- Mind Health is an equal opportunity employer and values diversity._

**Job Types**: Part-time, Casual, Temp to perm

Pay: $25.15 - $40.98 per hour

Expected hours: 24 - 38 per week

**Benefits**:

- Employee mentoring program
- Professional development assistance

Schedule:

- 8 hour shift
- Monday to Friday
- On call
- Weekend availability

Supplementary Pay:

- Penalty rates
- Performance bonus

**Experience**:

- Microsoft Office: 1 year (preferred)
- Administration: 1 year (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person

Expected Start Date: 15/11/2024

  • Admin Assistant

    5 days ago

    Parramatta, Australia Royal Dental Care Full time

    The assistant will be responsible for: - Running business errands - Working with Admin and HR team - Act as the point of contact between the manager and internal/external clients - Screen and direct phone calls and distribute correspondence - Handle requests and queries appropriately - Manage diary and schedule meetings and appointments - Take dictation and...

  • Admin Assistant

    5 days ago

    Parramatta, Australia Royal Dental Care Full time

    The assistant will be responsible for: - Running business errands - Working with Admin and HR team - Act as the point of contact between the manager and internal/external clients - Screen and direct phone calls and distribute correspondence - Handle requests and queries appropriately - Manage diary and schedule meetings and appointments - Take dictation and...

  • Office Trainee

    5 days ago

    Parramatta, Australia Master Steel Frames Full time

    **We're Hiring - Office Trainee / Junior Admin (Construction Support) Parramatta** We’re looking for a motivated and reliable **trainee or junior admin assistant** to join our small team in Parramatta. **About the Role**: This is an entry-level position ideal for someone interested in the construction industry. You will assist with: - Following up with...

  • Community Support Assistant

    1 day ago

    Parramatta, Australia Elite Care Group Full time

    We are looking for self starter, creative, eyes to detail, focused and a contributor. Someone interested or with skills in digital marketing can also apply. This role involves at high level coordinating with aged and disable clients, support workers and admin desk tasks. **Please Note -** If you are still studying at HSC or Bachelor degree then do not...

  • Admin Support

    2 weeks ago

    Parramatta, New South Wales, Australia Procare Group Full time $104,000 - $130,878 per year

    We are seeking a driven and organisedJunior Return to Work Coordinator, also providingRTW Admin Supportto our range of clients.The RolePermanent part time with a maximum of 30 hours per weekBased from our Parramatta office with a mix of work from homeDemonstrated administration experience is essentialKnowledge of RTW processes (highly regarded)You will be a...

  • Administrative Assistant

    2 weeks ago

    Parramatta, Australia Liberty Pace Solutions Full time

    We are looking for an Admin Assistant to work along side another admin assistant. You will be working out of our Parramatta office. Wednesday and Thursday 0900-1700hrs. We are a staffing agency and rapidly growing and we are looking for an energetic person who is able to fill the role of admin assistant starting immediately. You will need experience with...

  • Admin Allrounder for Vocational College

    6 days ago

    North Parramatta, Australia Parramatta Community College Full time

    Admin allrounder for Vocational Education College - **Community College - Established 38 years.**: - **Parramatta location (5 days pw) / Easy Transport** We are currently looking for an enthusiastic and self-motivated individual to take on the position of an Admin allrounder / Receptionist. You will be responsible for the following: **Key tasks**: -...

  • Reception/admin + Student Support

    2 weeks ago

    Parramatta, Australia Edu-Kingdom College Full time

    **Edu-Kingdom College** is currently looking for a new **Reception / Admin Assistant** to join the team in a positive work-place environment. You will be responsible for providing support for our students and families and will be the first point of contact for all our new clients. You will be responsible for a variety of different tasks to ensure our College...

  • Administration Assistant

    2 weeks ago

    Parramatta, Australia SparX Lab PTY LTD Full time

    Join our Team at SparX! SparX Lab is an innovative, cutting-edge digital dental laboratory based in Parramatta. With a team of over 50 skilled professionals, we manufacture all dental appliances under one roof. Known for our vibrant splints and distinctive lab culture, SparX Lab is committed to providing seamless service and high-quality products to both...

  • Admin Support Officer- Community Engagement

    3 days ago

    Parramatta, Australia NSW Department of Communities and Justice Full time

    Division: Community and Policy- Location: Parramatta, NSW, AU, 2150- Req ID: 70406**Admin Support Officer, Community Engagement** **Multicultural NSW** **Location - Parramatta** **Employment type - Ongoing** **Grade - Clerk Grade 1/2** **Salary - $70,694 pa - $76,867pa plus employer contribution to superannuation and annual leave loading** **Your...