Admin Assistant

2 weeks ago

Parramatta, Australia Mind Health Full time

_Are you an organisational guru with a knack for making people feel at ease? If so, you might just be the superstar we’re looking for_

**About Us**

Mind Health is a leading psychology and allied health clinic headquartered in Parramatta, NSW. We offer a range of mental health services from a state-of-the-art facility and pride ourselves on providing compassionate, evidence-based care for individuals, couples, and families from multicultural and diverse backgrounds.

**The Role**

We are seeking a dynamic Admin Assistant / Practice Manager to join our team on a casual basis, with a pathway to full-time employment. This role is crucial in supporting the clinic’s smooth operation. If you're an organisational whiz with PowerDiary experience and a passion for mental health, we want you

**Key Responsibilities**
- Be the welcoming face of our clinic, creating a friendly and supportive atmosphere for clients.
- Manage client appointments scheduling and communication via PowerDiary (proficiency in PowerDiary is a huge plus).
- Process payments, Medicare rebates, and third-party invoices efficiently.
- Support accounts payable/receivable processes.
- Support clinicians with admin tasks and client coordination.
- Improve administrative policies and procedures.
- Handle intake and triage duties if qualified in mental health.
- Help boost our social media and marketing presence.
- Maintain an organised, welcoming reception area.

**Qualifications and Skills**
- Previous experience in healthcare administration, ideally in a group-based psychology clinic (big plus).
- Experience with accounts payable/receivable is highly desirable.
- Strong organisational skills and attention to detail.
- Ability to improve administrative policies and procedures.
- Proficiency in Microsoft Office; familiarity with PowerDiary is highly desirable.
- Proficiency in social media and marketing is a bonus.
- Knowledge of Medicare, private health insurance, and third-party funding systems.
- Qualifications in mental health for intake and triage services are preferred.

**What We Offer**
- A supportive, collaborative team.
- Flexible working arrangements.
- A modern, centrally located facility.
- Opportunities for professional growth.
- Competitive salary based on experience.

**How to Apply**
- Mind Health is an equal opportunity employer and values diversity._

**Job Types**: Part-time, Casual, Temp to perm

Pay: $25.15 - $40.98 per hour

Expected hours: 24 - 38 per week

**Benefits**:

- Employee mentoring program
- Professional development assistance

Schedule:

- 8 hour shift
- Monday to Friday
- On call
- Weekend availability

Supplementary Pay:

- Penalty rates
- Performance bonus

**Experience**:

- Microsoft Office: 1 year (preferred)
- Administration: 1 year (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person

Expected Start Date: 15/11/2024

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