Secondary School Administration Assistant, Commencing Term 1 2026, Permanent Fulltime
6 days ago
The College is seeking dynamic and organised Administration Assistant to join our dedicated Secondary School Administration team. This position is responsible for the coordination of the College’s Secondary School Teacher Relief system as directed by the Dean of Learning & Teaching.
**_ This is a full-time ongoing position working during term time only. Hours for this position will be approximately 7:15 AM to 3:30 PM, Monday to Friday._**
All members of our school community are encouraged to find the fun in each day - together, we celebrate the joy of curiosity, exploration and discovery in building learning adventures for life.
** Responsibilities related to this position include, but are not limited to, the following**:
- **Teacher relief**: Responding in a timely manner to the notification of planned and unplanned staff absences to ensure classes are covered and documented.
- **Administration Support**: Provide administrative support to the Head of Secondary School, the Secondary Leadership team and the Secondary Administration team as directed by the Secondary Administration Manager.
- **Booklists**: Facilitate the preparation of booklists through negotiation with Heads of Departments.
- **Professional Learning Development and Growth**: Assist in the coordination and booking of Professional Development for staff as directed by the Principal and Secondary School Deans.
- **Practicum Teacher Placements**: Liaising with the relevant staff including Teaching Staff, Heads of Departments, and the Dean of Teaching & Learning to coordinate placements and induction of practicum teachers.
** The successful applicants will have**:
- A current Working with Children check and National Police Clearance or ability to obtain
- Commitment to the College’s Core Shared values of Respect, Integrity, Empathy, Knowledge, Growth and Synergy.
- The following essential criteria must be addressed in your cover letter:
- Substantial experience in an administrative role involving coordination of technology driven administration systems and structures
- Experience in data management and manipulation including use of formula in MS Excel and data extraction to facilitate mail merges in MS Word
- Ability work effectively under pressure and to manage several tasks concurrently
- Excellent interpersonal and communication skills
- The ability to work cooperatively and collaboratively as a member of a busy team
** ON OFFER**
- Competitive salary package (based on skills and experience).
- Significant professional learning opportunities
- Generous leave provisions, including an annual Wellness Day and three Boarders’ Long Weekends.
- Excellent working environment
- Free onsite parking, free flu vaccinations and, where applicable, staff tuition discounts.
** Applications close 8 am Tuesday 25 November 2025.**:
Interviews may commence prior to this date.
How to Apply**:
- **Current Resume or Curriculum Vitae** outlining your personal details, qualifications, relevant work history and education. Relevant work history should commence with the most recent position you have held as well as the dates/period of employment. In the description of your work history give a summary of the duties and responsibilities for each of the positions.
- **Work-related referees**: Please add the names and contact details of three confidential referees. It is preferable that one referee should be your present Line Manager. You may include one personal referee as well.
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