Administrative Assistant

3 days ago

Rutherford, Australia Silver Porcupine Occupational Therapy Services Pty Ltd Full time

**Part-Time School Hours (Hours are Negotiable)** - 12-Month Maternity Leave Cover
- **Potential for Extension or Permanency**_

Are you an organised, friendly, and proactive administrator who enjoys keeping things running smoothly behind the scenes? Silver Porcupine Occupational Therapy Services is seeking a part-time Administration Assistant to join our supportive and passionate team based in Rutherford.

We’re looking for someone who values attention to detail, enjoys variety in their day, and thrives in a warm and collaborative workplace that makes a difference to children and families.

**About the Role**

This role is ideal for someone who enjoys working

Key responsibilities include:

- **Bank Reconciliations** - Maintaining a balanced bank account for income and expenses
- **Payroll** - Processing fortnightly pays, entering onboarding staff.
- **Invoicing** - Preparing client invoices and following up on outstanding accounts
- **Service Agreements & Quoting** - Estimating costs for clients and preparing Service Agreements
- **Scheduling Assistance** - Supporting our OTs and Allied Health Assistants with scheduling
- **Reception Duties** - Greeting clients, answering phones, and maintaining the clinic space
- **Business Improvement** - Identifying opportunities to streamline systems and processes
- **Client Management** - Maintaining accurate and up-to-date client files
- **General Administrative Support** - Including document collation and assistance with school submissions
- **Accounting Tasks** - Lodging BAS, Superannuation, STPs, and supporting End-of-Year Tax Lodgements

**About You**

You’ll bring strong organisation and communication skills, along with the ability to juggle a range of administrative tasks efficiently.

**Essential Skills & Experience**:

- Payroll and bookkeeping experience
- Experience with Xero (or willingness to learn)
- High attention to detail and accuracy
- Strong problem-solving and initiative
- Friendly and professional communication style

**Desirable**:

- Experience working in a health or therapy setting

**Why Join Us?**

At Silver Porcupine Occupational Therapy Services, we pride ourselves on creating a positive, supportive workplace that values flexibility, teamwork, and professional growth. You’ll be part of a close-knit team passionate about helping children and families achieve their goals.

**How to Apply**

If this sounds like the perfect opportunity for you, we’d love to hear from you
Please send your resume and a short cover letter to.

**Job Type**: Part-time

Pay: $46,568.51 - $54,000.00 per year

Expected hours: 30 per week

Work Location: In person

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