Bid Coordinator

2 days ago

Sydney, Australia Martinus Rail Full time

**The Company**

Martinus is a 100% Australian owned and operated rail construction company working on some of Australia's largest rail infrastructure projects. We are a company that focuses on finding people who are the right fit into our company culture as much having the right skills and experience. We encourage learning, experimentation and out of the box thinking, and we know that fun is a vital element of an engaged and productive workplace. We value the importance of balance between work and family life; and promote this philosophy throughout the company.
- Do you thrive on driving a solution focused environment?
- Are you committed to delivering outcomes that exceed expectations, every time?
- Do you make things happen, get the job done, no matter what?

**Job summary**

Martinus is seeking a Bid Coordinator to join our Growth team. The Growth team is responsible for developing and submitting tender responses. This role will work closely with the bid and submission division and other stakeholders across the business.

This position will provide bid support and ensure that documentation is kept current and updated.

**Tasks and Responsibilities**
- Coordination of tender submissions, EOIs and proposals
- Primarily assist with the logistics surrounding the tender including establishing and maintaining the SharePoint tender team site and managing user access
- Assist with document management, clarification management to ensure all team members have access to the latest versions of client and internal documents
- Maintain all client communications and addenda to ensure the bid team is notified
- Update the bid tracker to ensure completion of documentation
- Ensure that tender submissions, EOIs and proposals are compiled and submitted on time according to requirements
- Organisation and coordination of technical information between various and multiple business units
- Maintain and build on proposal document knowledge bank
- Maintain controlled documentation and correspondence to ensure a current up-to-date document control system
- Receive and log documentation into the document management system where required

**Knowledge, Skills and Attributes**
- 3+ years’ experience in bid/tender coordination within the construction industry
- Advanced knowledge of SharePoint, Microsoft Office and Adobe suites
- Excellent time management and organisation
- Ability to work under pressure and meet deadlines
- Strong attention to detail and proofreading skills
- Great interpersonal skills with the ability to develop strong relationships with a diverse range of people

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