Receptionist

Omnicom Media Group
Receptionist
- Melbourne, South Yarra
- Full time, Permanent
- Reporting to National Facilities Manager

Omnicom Media Group (OMG) is a leading global advertising, marketing and corporate communications company, providing services to over 5,000 clients in more than 100 countries and employ 11,000+ staff. With over 900 employees in Australia alone, we are the fastest growing media network in the country and are one of the most awarded companies in the industry to work for including, but not limited to:

- Great Place to Work | Ranked #7 in 2020, Top 50 for 12 consecutive years 2009 - 2020
- Mumbrella | Media Agency of the Decade 2009 - 2019, Culture 2019
- Adweek | Global Media Agency of the Year 2019 & 2020

Your new role
Together with the Facilities Team, you will be responsible for the effective office operations of the OMG South Yarra offices. Your primary role will be at the reception desk, where you will meet and greet guests, prepare meeting rooms, and assist with general office administration. This includes ordering stationery, managing office supplies, and coordinating catering.
We value a fun, approachable, and warm manner in our Receptionist/Office Administrator. Excellent personal and communication skills are essential, along with the ability to handle multiple tasks and people with patience and efficiency. Our vibrant and enjoyable culture makes culture fit and a passion for administration crucial.
At OMG, we pride ourselves on being the best in the market. This extends to the "OMG Experience" that both staff and guests have in our office. The Receptionist/Office Administrator plays a key role in creating an environment that is both functional and visually appealing, contributing to our exceptional reputation.
You will worth with staff from different OMG agencies both locally and interstate, media partners, clients and external stakeholders.

Your day to day
You are required to focus on the following areas of competency:

- Front Desk Operations: Greet and direct visitors, oversee conference room schedules, and manage the day-to-day office operations to keep everything running smoothly.
- Appointment and Meeting Coordination: Schedule and organise meetings and appointments, ensuring all parties are informed and arrangements are in place.
- Office Events: Assist with planning and organising office events to promote team building and a positive work culture.
- Organise Staff Travel: Coordinate travel arrangements for staff, including flight and hotel bookings, rental cars, and other necessary arrangements.
- Records Maintenance: Maintain up-to-date office records, both digital and hard copies, ensuring easy retrieval and a well-organised filing system.
- Financial Support: Assist with light invoice duties, expense tracking, and reconciliation.
- Office Supplies Management: Oversee inventory, place orders, and manage relationships with suppliers to ensure adequate stock of office supplies.

Who are you?
- Ideally proven experience in a similar role, demonstrating effective reception and administrative abilities.
- A neat, professional appearance and demeanor.
- Excellent organisational and time management skills with the ability to prioritise tasks appropriately.
- Strong verbal and written communication skills.
- Proficiency with MS Office Suite and basic accounting software.
- A proactive and detail-oriented approach to problem-solving.
- Self-motivated, with the ability to work both independently and as part of a team.
- Ability to handle sensitive information with the utmost confidentiality.
- A team player mindset with a willingness to pitch in and adapt to changing priorities.

**Benefits**:

- An award-winning company culture that encourages innovation, creativity and growth
- Flexible working arrangements
- Work within a diverse team, making positive & meaningful contributions
- End of year events, loyalty leave and much, much more
- Continuous development through our mixed learning approach
- Giving back opportunities
- Pet-friendly office