Receptionist

2 weeks ago

Melbourne, Australia Staffmax Full time

The Administration, Receptionist is accountable for ensuring the office reception and administration duties operate in an efficient, professional and friendly manner and assisting the overall team with a variety of tasks.

**Summary**

The Administration, Receptionist is accountable for ensuring the office reception and administration duties operate in an efficient, professional and friendly manner and assisting the overall team with a variety of tasks.

The Administration, Receptionist must have good interpersonal skills, good communication skills, good organizational skills, and professionalism
**Key Responsibilities**
- Greet all visitors in a friendly and professional manner.
- Answer general phone inquiries using a professional and courteous manner.
- Direct phone inquiries to the appropriate staff members.
- Reply to general information requests with accurate information.
- Coordination of meeting rooms/boardroom/reception area and kitchen.
- Planning, organising, catering and managing events.
- Book and monitor couriers, DHL and TNT
- Support senior Manager, executives and teams.
- Sort incoming mail, faxes and courier deliveries for distribution.
- Banking of cheques
- Coordinate and distribute credit card reconciliation to relevant staff
- Maintain and order stationary and other consumables for Melbourne office.
- Prepare reports, memos and other documents as required.
- Prepare and send outgoing mail and courier parcels.
- Purchase, receive and store the office supplies ensuring that basic supplies are always available.
- Monitor confidential waste bin and arrange collection as needed
- Code and file material according to the established procedures.
- Update and ensure the accuracy of the organisations database.
- Maintain the filing system and archive all old files.
- Perform other ad hoc tasks as required, including but not limited to the maintenance of office equipment.

**Qualifications**
- Proficiency in MS Office (Excel, Word)
- 3+ years’ experience in a similar role

**Job Types**: Full-time, Contract
Contract length: 3 months

**Salary**: From $26.15 per hour

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Ability to commute/relocate:

- Balwyn, VIC 3103: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- MS Office: 1 year (preferred)
- Receptionist: 1 year (preferred)
- Administrative: 1 year (preferred)

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