Executive Support Officer
4 days ago
The roleReporting to the Executive Director, Mental Health Alcohol and Other Drugs Branch, this role provides high quality, timely and professional administrative functions and executive support. You will:
- Provide face to face and virtual support to a very busy executive office
- Undertake diary management, coordination of bookings, management of meeting materials and briefing notes, secretarial support, inwards/outwards and organising catering, equipment, travel and transport
- Assist in the management of office correspondence and preparation of briefing notes, submissions, possible Parliamentary Questions, Ministerial and general responses on behalf of the Office
- Maintain effective relationships with senior stakeholders and executives
- Coordinate compliant and timely completion of human resource, payroll, recruitment and finances processes
- Assist with project activities and preparation of project reports
**The successful personYou will have**:
- Demonstrated experience in providing all levels of support to a senior executive within a large, busy and challenging work environment
- Enjoy working autonomously and providing some virtual support as the Executive you support is often not in the office
- Proven competence providing administration and secretariat support
- Be comfortable with all the Microsoft Office Suite, particularly diary management using Outlook as well as Microsoft Excel and Word
- A proven ability to 'juggle' and comprehensively manage an ever-changing calendar and demanding executive schedule
- Excellent interpersonal skills and ability to deal professionally with sensitive and confidential issues that arise
About usThe Department of Health is responsible for the overall management of the public health system in Queensland. We are an organisation that strongly believes in the need to work with people who value the goals of our organisation and who will thrive in our workplace. Working at the Department of Health is about making a difference.
The Clinical Excellence Queensland (CEQ) mission is to partner with health services, clinicians and consumers to drive measurable improvement in patient care through continual pursuit of excellence.
CEQ is committed to a client-first approach. Through building strong relationships and understanding the needs and aspirations of our clients, we are best able to achieve our mission.
**Benefits**:
- A fast-paced, challenging and supportive environment
- Competitive salary + generous superannuation and leave loading
- Flexible working arrangements
- Diverse work culture
- Career training and development
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