Daily Organiser/timetabler/facilities Manager

**Overview**:
**Work Type**:Ongoing - Full-time

**Salary**: Salary not specified

**Grade**:Education Support - Level 1, Range 3

**Occupation**:Land, asset, resources and facilities management

**Location**:Melbourne - Northern suburbs

**Reference**:1487042

**Selection Criteria**:
**SC1**: Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

**SC2**: Demonstrated capacity to work and collaborate with others in a team environment.

**SC3**: Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

**SC4**: Possess the technical knowledge and expertise relevant to the position.

**SC5**: Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

**SC6**: A commitment to professional learning and growth for both self and others.

**Role**:

- This position requires attendance of up 30 days during school vacation periods. When applicable, you will be paid the leave purchase allowance in line with DET policy.
- Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
- Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
- The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
- This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
- An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:

- Develop and maintain the school¿s master timetable, ensuring curriculum requirements, staffing entitlements, and student needs are met.
- Manage daily organisation, including allocation of extras, yard duties, and adjustments for staff absences.
- Coordinate casual relief teacher (CRT) bookings and ensure appropriate coverage of classes.
- Work collaboratively with school leaders to plan timetables for special programs, assemblies, and events.
- Monitor and manage adjustments to timetables due to excursions, camps, professional learning, and unforeseen events.
- Maintain accurate records of staff coverage, including leave and duty allocations.
- Communicate daily organisational updates to staff in a clear and timely manner.
- Ensure compliance with industrial agreements and Department guidelines in relation to workload and timetabling provisions.
- Manage and oversee the maintenance of buildings, grounds, and facilities to ensure a safe, clean, and functional environment.
- Coordinate routine and emergency repairs, liaising with contractors and service providers.
- Develop and implement preventative maintenance schedules.
- Ensure compliance with occupational health and safety (OHS) regulations, including conducting regular inspections and risk assessments.
- Manage facilities-related budgets, including quotations, procurement, and reporting.
- Oversee school security systems, emergency procedures, and essential services maintenance.
- Support the planning and delivery of cap