Daily Organiser

Overview

Work Type: Ongoing - Full-time

Salary: Salary not specified

Grade: Education Support - Level 1, Range 3

Occupation: Education and training

Location: Melbourne - Northern suburbs

Reference:

Selection Criteria

SC1:Demonstrated knowledge and experience including well-developed skills in the role of a Daily Organiser and HR.

SC2:Demonstrated ability to work both independently and in a team.

SC3:Demonstrated ability to develop and manage complex staff timetables, ensuring compliance with relevant industrial agreements and equitable allocation of duties.

SC4: Strong organisational skills with the ability to prioritise tasks, manage time efficiently, and work effectively within tight deadlines.

SC5: Proficiency in using digital platforms and software (e.g., Compass, eduPay, Microsoft Word & Excel) to manage staffing logistics and maintain accurate records.

Role

There is no school holiday attendance required for this position.

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

Between 7:00am and 11:30am the successful applicant will:

• Develop and manage staff timetables in line with the Victorian Government Schools Agreement 2022.
• Ensure equitable allocation of duties, planning time, and yard supervision.
• Collaborate with school leadership to align timetables with programs, meetings, and operational needs.
• Serve as the primary contact for CRT agencies.
• Respond efficiently to daily changes due to staff absences, professional learning, or events.
• Book and coordinate suitable CRTs to cover planned and unplanned absences.
• Match CRTs appropriately to year levels, specialist roles, and classrooms.
• Ensure CRTs are welcomed, briefed, and equipped with plans and materials.
• Communicate adjustments clearly and promptly to all relevant staff.
• Maintain accurate records of staffing coverage and CRT usage.
• Work closely with the Principal Team.
• Use platforms such as Compass, eduPay, google drive and internal systems to manage staffing logistics.

Between 11:30 am and 3:06 pm the successful applicant will:

• Manage recruitment procedures.
• Onboarding of central and locally paid staff
• Manager the short and long term leave for staff
• Process time fraction changes
• Process fortnight local payroll
• Manage the over and underpayment process
• Administer statements of service for central and locally paid staff
• Process resignations
• Manage procedures relating to employee relations issues.
• Assist in the development of human resource planning.
• Ad hoc request from the Business Manager and Principal Team.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

Other Information

Please ensure:

1. That you address the Selection Criteria.

2. In your application, please provide the names and contact details [email, mobile phone number] of three professional referees.

3. Applications must be lodged on Recruitment Online by the closing date.

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

Location Profile

Wollert Primary School opened in 2022, one of many new schools to open in Victoria in the last few years. Wollert Primary School is located at 131 De Rossi Boulevard, Wollert 3750, in the middle of a fast developing growth corridor which is steadily building the school enrolment.

Wollert Primary School is an inclusive school, committed to developing exemplary practice in Inclusive Education that will not only benefit our own students, but our network and education system as a whole. Our commitment to fostering exemplary inclusive practices will provide opportunities for staff, students and families to develop a deep understanding of the language, conduct and mindset needed to ensure inclusion is seen, heard and felt in our school. Wollert Primary School prides itself on building a culture that allows full access and participation for all. We provide excellent learning opportunities for all students through quality evidence-based teaching approaches, outstanding teaching and learning practices, the Victorian Curriculum, EAL and ABLEs resources.

Wollert Primary School opened in their founding year with 220 students, Foundation to Year 6. We are designed for a long-term enrolment of 617, with a mainstream enrolment of 550 from year levels F - 6. Our 2025 enrolment is currently 607 students and growing.

Wollert Primary School sits beside the Kirrip Community Centre, which includes a three and four-year-old kindergarten. Wollert Primary School abuts rapidly growing residential areas in the suburb of Wollert. Community is important at Wollert Primary School, with staff working in partnership with the community to provide authentic learning opportunities and the best academic and personal outcomes for all students.

WPS School Motto, Vision, Mission and Values

MOTTO

Aspirations without Limitations

VISION

We Make Learning Happen For All

MISSION our compelling purpose

To be a school that provides an inclusive, inspiring and joyous learning environment where students are empowered to seize opportunities that allow them to achieve lifelong aspirations.

VALUES our collective actions

Be Kind Be Curious Be Brilliant Be Joy

Applications close Monday 15 September 2025 at 11.59pm

Posted

3 September 2025

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