Timetabler / Daily Organiser

Daily Organiser/Timetable

Princes Hill 3054 

Ongoing part time position

30.4 hours (4 days)

Start date: 6 October 2025

$88,738 - $104,630

School Profile

Princes Hill Secondary College  provides a supportive learning environment and a culture of high expectation that foster the school values of Achievement, Creativity, Inclusion, Resilience and Respect

The school has approximately 860 students, 72.2 equivalent full-time staff comprised of 3 Principal Class, 56.5 Teacher Class and 13.7 Education Support Class. Demand for places is high and there are limits on the capacity of the school to offer places to students beyond the neighbourhood area.

The school attracts a high proportion of families with a professional background who regularly contribute to decision-making processes, and support learning programs.

The school has excellent facilities in all curriculum areas and is privileged to have access to outstanding playing fields and grounds with Princes Park in close proximity. This beautiful green open space is actively used by classes, and daily student access is supervised at recess and lunchtime.

The school is an inclusive and vibrant environment where students of all backgrounds feel welcome and safe. Widely acknowledged as a high performing school, Princes Hill SC is recognised for its impressive student academic performance, excellence across the curriculum and enduring social, emotional and personal outcomes for students.

Appreciation of differences between people and awareness of individual needs, interests and abilities is central to the College ethos. Mutual respect amongst students and between students and staff is characteristic of relationships.

Evidence based practice and attention to research is important in our organisation's thinking and learning. Realising that students need a range of dispositions, skills, attitudes and understandings to live and learn sustainably and cooperatively in today's world, we maintain mixed ability classes up to Year 10 with a focus on differentiation of learning and challenge.

Students are engaged students in the social issues of the day whilst critical and creative thinking, ethical behaviour and intercultural understanding are valued and encouraged. Knowing that wellbeing is fundamental to living well and to learning effectively, the school endorses approaches consistent with positive psychology and restorative practices.

The curriculum makes extensive use of our inner-city location for students' studies and excursions. Partnerships are sustained with nearby institutions including the City Edge Network of Schools that enrich the learning environment and culture.

Consistent with the school's philosophy of providing students with a broad education, the College offers an extensive Camps and Outdoor Education Program utilising the recently upgraded school camp at Mirimbah at the base of Mt Buller and Mt Stirling, and other venues.

Further learning extension options include study tours to, Italy, France, China, Indonesia (Science) and Vietnam. In Year 9, all students are involved in our Wilderness Week program where all students have an extended wilderness experience.

SELECTION CRITERIA

KSC1Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role. i.e. school daily organisation (including documentation and communication); scheduling; timetable construction and management; and time in lieu accrual, approval and acquittal.

KSC2  Demonstrated capacity to work constructively and effectively and in collaboration with a wide range of individuals and groups.

KSC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written and communication skills including highly proficient ICT skills.

KSC4 Possess the technical knowledge and expertise relevant to the position i.e. familiarity with timetabling, school organisation, calendaring and software platforms.

KSC5 Demonstrated capacity to provide accurate and timely advice and support to senior management and other school staff in respect to the work area.

KSC6 A commitment to professional learning and growth for both self and others.

ROLE

The work days are Monday to Friday and will require additional attendance up to 15 days during term breaks.

Range 4 is distinguished by broader management responsibility, particularly in the areas of finance, human resource and other support functions. Range 4 is responsible for managing a range of functions under a wide range of conditions, subject to the size and complexity of school operations.

Objectives will, generally, be clearly defined; guidelines will be broad and day-to-day direction minimal. Management responsibility extends to ensuring appropriate support levels are maintained across the school. Range 4 generally provides key support and timely advice to the leadership team and school council and liaises with the general school community, the Department and other government agencies and service providers.

Specialised professional roles will carry a high level of independence and accountability where suitable scope is provided to achieve objectives.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.

Supervision of students cannot be required except where it is an integral part of the employees position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

RESPONSIBILITIES

The Daily Organiser & Timetabler role is central to the smooth running of day-to-day school operations and has a significant impact on the effectiveness of student learning and staff and student wellbeing.

Duties:

• Maintain and effectively utilise online communications and documentation systems and software including:
• Confluence wiki - including JIRA workflows.; Edval timetable; Edval Daily; Compass; eduPay TiL
• Provision of accurate data re staff absence; replacement classes taken; employment of relief staff; TiL approved, accrued and acquitted to HR Manager / Business Manager as relevant.
• Liaise with absent teachers and Learning Area Leaders to ensure that all classes, supervisory duties, room changes etc are appropriately covered
• Liaise with and support staff teams re the organisation of, VCE & internal exams; NAPLAN; camps; excursions; sporting events; school photos, immunisations, safety drills and other events;
• Liaise with Learning Area Leaders & AP to effectively cover longer term staff absences with a suitably qualified teacher
• Liaise with relevant staff including AP/Prin, LALs, HR & Business Manager re accurate and efficient employment of replacement staff, their working hours, schedules and pay
• Manage the approval; accrual; and acquittal of TiL with the oversight of assistant Principal (Operations)/Principal
• Monitor replacement processes with LALs to ensure legitimate and appropriate work is provided and completed to sustain student learning
• Prepare; monitor and manage the CRT budget
• Participate in Consultative Committee meetings and advise on issues relating to operations & staffing
• Work collaboratively with the Assistant Daily Organiser to ensure role continuity and sharing of information
• Other duties as assigned by the Principal team

WHO MAY APPLY

Individuals with the aptitude, experience and/or qualifications to fulfil the specific requirements of the position.

EEO AND OHS COMMITMENT

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.

The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

CHILD SAFE STANDARDS

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department's exemplar.

DET VALUES

The Department's employees commit to upholding DET's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools.

Information on the DET values is available here.

APPLICATIONS MUST INCLUDE

• Resume with a summary of experience and qualifications, responses to the key selection criteria, cover letter and a copy of your employment suitability either a copy of your VIT or your employee working with children card
• The names, email addresses and phone number(s) for referees
• Employment Suitability for Education support class employees must demonstrate their suitability for employment by providing evidence of a Working with Children Check – provide a copy of your working with children card
• For ease of handling by the school, all documents (cover letter, resume, copy of employee working with children card or VIT and key selection criteria responses) can be saved as one pdf and uploaded to recruitment online. Please also ensure that your name is included in the header of each document.

CONDITIONS OF EMPLOYMENT

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website.

For more information, please contact Trevor Smith on

How to apply

Please apply via Recruitment on line - Job ID

Careers

or

email , please include your resume, the key selection criteria , cover letter, referees and employment suitability either a working with children or VIT.