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Aps4 Executive and Administration Assistant

3 weeks ago

Canberra, Australia Hudson Australia Full time

APS 4 Executive Assistant/Administration Officer

Your duties will include:

- Prepare meeting materials for the Assistant Secretary
- Coordinate and ensure the timely action of branch's Parliamentary Document Management System (PDMS) items.
- Assist with the management of the inbox, including tracking and reporting of requests, prioritisation of complex and sensitive items and escalation of urgent matters
- Manage travel and associated requirements for the Assistant Secretary and branch
- Manage credit card reconciliation for the Assistant Secretary
- Assist with the organising branch planning day events
- Develop appropriate systems, procedures and controls to enhance the accuracy, timeliness and presentation of workflow within the branch
- Assist with the coordinating branch/divisional administration tasks (e.g. phone lists, leave register, property and accommodation)
- Prepare and/or quality assuring general correspondence in accordance with departmental guidelines
- Ad hoc duties as required by the agency.
- Baseline Clearance as a minimum
- Experience in an Executive Assistant/Administration role