Aps4 Executive Assistant

1 week ago

Canberra, Australia Hudson Australia Full time

Seeking an administrator eager to secure a career in the APS as an EA_

Our client is a large federal government department located in the Canberra City who currently have an opportunity for an **APS4 Executive Assistant** to join the team on a 3-6-month non-ongoing contract, with an extension option.

This opportunity is working full-time hours (Monday to Friday, 38 hours) in the office, and up to two (2) days per week WFH.

The **APS4 Executive Assistant** will provide a range of high-level administrative support services, which includes, but is not limited to:

- Preparation for meetings, including agenda items, action items, talking points and secretariat support
- Coordination and tracking of workflow in and out of the AS office, including management of tracking systems, reporting and more complex administration tasks
- Working with division staff to ensure that all briefings and correspondence are managed appropriately, ensuring all deadlines are met
- Liaising with a variety of senior internal and external stakeholders
- Management of credit card acquittals and supporting procurement activities, including tracking and payment of invoices
- Managing record keeping in accordance with departmental processes:

- coordinating and tracking tasks, correspondence, and Parliamentary briefings
- managing the Division leave calendar, org chart, phone list, etc

**Applicants must be Australian Citizens, eligible to obtain and maintain a Baseline Clearance.**
- Demonstrated administrative support experience in the APS
- High level organisational skills, with the ability to work in a fast-paced environment while managing competing priorities
- Excellent attention to detail
- Effective communication skills, both verbal and written
- Ability to identify current and emerging priorities

Ref: 225921

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