Proposals Coordinator

**About us**

UGL Pty Limited is a leading provider of end-to-end engineering, construction and maintenance services. We work across all the industries to design, build and commission assets, facilities and infrastructure from the smallest to the largest scale.

We’re the people behind communications, rail, water, oil, gas, and renewables. We build tunnels under rivers and flyover roads. We’re the people who take on the problems that have never been solved. The ones that stretch you outside of what’s known, where your true genius is challenged and shines.

At UGL, we embrace a culture that fosters corporate diversity and workplace innovation with a strong focus on safety. Where possible, we enjoy flexible working arrangements, helping us find the right balance between our lives at work and at home. Safety is paramount in our industry, and we are committed to protecting the safety of our people, clients, supply chain and our communities. We also recognise that it’s our people who are our greatest asset. We are committed to giving all employees the opportunity to grow their skills, gain valuable experience, develop professionally and work on exciting diverse projects.

UGL promotes diversity and alternate ways of working including part-time.

**About the role**

The Proposals Coordinator will be responsible for the content and support of all bids - drafting new content and reusing content from previous bids (as required). They must ensure the completeness and cohesiveness of the tender response during the bidding phase and any clarifications that arise in the post bidding phase. They are responsible, along with the Bid Manager, for the final submitted bid. The Proposals Coordinator will also be responsible for EIO Submissions, development and ongoing management or the New Energy tender library and administration of the CRM system.

**You will**

Working closely with the Pre-Contracts Team and Bid Managers to aid with a key focus on the final submission document:
Content Management - A key focus for this role is the content of each bid:

- Ensuring the content provided answers the questions and is tailored to the market intelligence we have from the Pre-Contracts Managers and other areas of the business
- Developing content, as required, and utilising previous bids to develop a benchmark and best practice for answering questions
- Developing a response document, utilising the available UGL word template to collate the information
- Analysing the schedules to ensure that any documents requiring a Director signature are identified early and addressed through the Request for Approval (section 127 form) process

Compliance
- Meeting all conditions of tendering to ensure a complying bid
- i.e. compulsory site visits

Team discipline - Working with the Pre-Contracts Team and Bid Manager to ensure the following occur:

- Bid Plan is produced outlining the roles and responsibilities of the team
- Bid Production - Print, Package & Delivery; Completion of final submission, hard/electronic copy and CD copy of the tender/proposal. Packages the tender/proposal submission for delivery to prospective client.
- Program - Distribute, update the tender/proposal program to ensure successful completion/delivery of submission response. Provide timely feedback to the Bid Leader if an action of the Tender Program will not be met by the required due date.

Collateral Development
- Compile, develop, prepare, and format capability statements, project data sheets and presentation material for the inclusion in document library and reformat for tender submissions as required.

**Essential**
- Experience in a similar Proposals Coordination position
- Experience gained in the construction, utilities, renewable energy, rail or any other safety critical environment
- Strong skills in MS Office (Word, Excel, Access, Power point)
- Strong communication skills (oral & written) including strong negotiation and influencing skills and the ability to establish effective working relationships with a variety of people at different levels both internally and externally
- Experience in SharePoint would be an advantage
- Experience in InDesign would be an advantage
- Relevant business degree would be an advantage
- Must be customer focused, team oriented, accountable and results driven
- Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast-paced environment with multiple and competing demands

Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and a requirement for you to undergo pre-employment medical assessment including drug and alcohol screen.

**What we offer**

When you join UGL, you’ll get to shape the nation alongside Australia’s best experts. With greater exposure to large-scale projects end-to-end, you can deve