Bid Manager

UGL is a diversified services company delivering critical assets and essential services that sustain and enhance the environment in which we live. Our capabilities extend across a broad range of services and whole-of-life solutions for diverse industries, utilising world leading, sustainable and innovative technologies. We partner with some of the world’s largest blue-chip companies, government agencies, private enterprise, and public institutions.
- Career progression & a long term opportunity of making an impact with a high performing, collaborative and professional team are just some of the benefits that UGL Transport will offer you.

**Purpose of the Pre-Contracts Function**
- The Transport division has a significant pipeline of new project opportunities to pursue.
- Tenders, Transactions and Augmentations that will be led by the Pre-Contracts function will typically be in excess of $100m in value, involve multiple business units in the Transport Division requiring an integrated response.
- The recently established Pre-Contracts function within the Transport Division has been created with the primary objective of leading the pre contract tendering activities, together with the Transport Division business units, to capture these project opportunities.

**Job Purpose**
- As part of a high-performance team, the role of Bid Manager in Pre-Contracts is a critical success factor in securing competitively tendered projects for the Transport Division, reaching Contract/Financial Close and through Transition.
- Reporting to the Bid Director, the primary purpose of this position is to coordinate and manage the preparation of the tender and submission requirements for allocated project’s and manage the process between proposal submission and contract award.
- This role will be responsible for undertaking effective measures to comply with UGL Bid Governance, enhance bid process and increase the probability of the company winning the contract (if deemed viable) and successfully completing the project through key coordination of risk and opportunity management and cross functional technical and commercial requirements.

**Responsibilities**
- Develop and coordinate Tender documentation including cross functional requirements and ensure tender gate documentation is completed and submitted on time, within budget and in compliance with company policy and standard procedures.
- Review documentation ensuring a full and complete understanding of the technical and commercial commitment to which the Company will be obligated.
- Coordinate and initiate risk assessment and management activities to evaluate all commercial, financial, legislative and resource risk associated with the tender.
- Provide regular reports and recommendations on the progress of the tender and proposal.
- Develop and maintain a positive relationship with the internal functional leads, the customer and relative site operations as necessary
- Identify the legislative, industrial, political, cultural and economic environment within which the contract would be performed and the impact of this.
- Coordinate the collation of information required to prepare the submission of the bid proposal. e.g. engineering, suppliers, human resources.
- Coordinate the development, preparation and issue of requests for quotation.
- Review subcontractor submissions and evaluate their compliance, accuracy and competitiveness.
- Maintain an effective system for responding to customer questions relating to the bid proposal.
- Liaise with all stakeholders to ensure the tender and submission is accurate and viable.
- Develop systems to ensure successful handover from proposal to contract initiation.
- Coordinate an effective and accurate record management system.
- Ensure compliance with all record keeping requirements.

**Qualifications**
- Tertiary qualifications - Engineering, Commerce, Law
- Broad understanding of construction, maintenance and infrastructure sectors
- Alternately, operational background with high exposure to business development activity/tendering
- Demonstrated experience in delivering successful and profitable tenders
- Exceptional time management skills, capability to ensure deadlines are met; work with mínimal supervision.
- Successful win track record in EPC, PPP complex bids
- Understanding of commercial, contractual, financial and legal issues.
- Technical and product knowledge.
- Tendering and bid management knowledge and understanding.
- Outstanding stakeholder manager skills
- Drive value engineering and commercial outcomes
- Ability to drive bid strategy incorporating - partnering, client engagement, delivery/commercial solutions

**About Us**
- UGL is well-known and respected for providing end-to-end engineering, construction, and maintenance services within, rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world’s largest blue-c