Executive Assistant to Executive Team

7 days ago

Brisbane, Australia Altitude EA Full time

Posted date 12 February 2025
- LocationBrisbane
- Contract Type Permanent
- SalaryTO $100K PLUS SUPER (NEG)
- Discipline Medical & Pharmaceutical
- Contact NameANASTASIA KELLY

**SUPPORT EXECUTIVE MANAGEMENT**

**IMMEDIATE START OFFERED**

**BRISBANE AREA CLOSE TO CBD**

**HEALTH**

**The company/Role**

Leading healthcare provider located close to the Brisbane CBD is seeking an experienced executive assistant to support 3 of their executive team. A high performing executive assistant will flourish in this.

**Responsibilities**
- Proactively manage the executive team’s calendar, including scheduling and prioritizing appointments, meetings, and events.
- Coordinate and arrange internal and external meetings, ensuring all necessary resources and materials are prepared.
- Prepare agendas, presentations, and other materials required for meetings, ensuring they are accurate and well prepared.
- Follow up on action items and ensure deadlines are met by collaborating with stakeholders
- Efficiently manage conflicting priorities and proactively address scheduling conflicts
- Organize travel itineraries including booking flights, accommodations and transportation
- Draft and edit correspondence, reports, presentations, and other documents as needed, ensuring accuracy and professional formatting.
- Support staff engagement and partner relationship activities
- Lead and ensure efficient workflow processes are followed

**To be successful you must have**
- Proven experience as a Personal Assistant or Executive Assistant (knowledge or experience in the Healthcare industry is desirable)
- Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong attention to detail and accuracy, ensuring all tasks and deliverables meet high-quality standards.
- Exceptional written and verbal communication skills, with the ability to draft professional correspondence
- Proficient computer skills, including proficiency in Google Drive and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong problem-solving abilities and the capacity to handle unexpected challenges or changes with flexibility.
- Demonstrated ability to work collaboratively with internal and external stakeholders, fostering positive working relationships.
- Maintain strict confidentiality and exercise discretion when handling sensitive and confidential information.
- Handle confidential documents, records, and discussions with professionalism and integrity.

**Benefits**
- role available immediately
- Temp role with strong view for permanency
- excellent additional benefits
- caring environment with excellent culture
- busy transactional role
- salary to $100K Negotiable plus super

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