Executive Assistant

4 days ago

Port Melbourne, Australia The Everleigh Full time

The Everleigh

The Everleigh Group are looking to appoint an Executive Assistant experienced in supporting the Directors, evaluating operational workflow, and identifying inefficiencies whilst establishing and promoting great communication throughout the team.
- Melbourne based
- Flexible, progressive work environment
- Generous staff discounts

ABOUT US
The Everleigh Group unites Melbourne based venues and services owned and operated by Michael and Zara Madrusan: The Everleigh (2011), Navy Strength Ice Co. (2015), Heartbreaker (2015), Connie’s Pizza (2017) and Bar Margaux (2019). With venues and warehouses in Melbourne’s CBD and inner north and an office in Port Melbourne, both Michael and Zara Madrusn are known for their unwavering commitment to quality and attention to detail driven by a strong sense of purpose of preserving the beauty of hospitality.

With 2025 marking the fourteenth year of the group, it’s an exciting time to join one of Melbourne’s most game-changing hospitality icons. The role will be well suited to someone with a strong understanding of the demands of hospitality. Starting as a part time role - estimate 22 - 25 hours per week.

RESPONSIBILITIES
- General secretarial, clerical and administrative support and mail services
- Be the channel for all requests
- S ound understanding of Xero invoicing, Google Suite for assistance in record maintenance
- Establishment and maintenance of administrative information systems, shared calendars, forms, templates and general office filing (manual and electronic)
- Setup and co-ordination of internal and external appointments, meetings and training (including refreshments)
- Preservation of all office technology and equipment (including regular software updates, servicing and repairs)
- Facilitation and completion of tasks administrative by nature
- Data entry of customer information, calendar appointments and financial transactions within information management systems
- B e well versed to answer hospitality based queries
- First point of contact for questions and issues within the multi-faceted business
- Coordination of all contractors and the scheduling of equipment maintenance
- Research activities or topics as requested for the D irectors
- General issue investigation and resolution (as directed by the d irectors)

YOU WILL HAVE
- A positive and creative personality who thrives in a diverse and fast-moving environment
- Impeccable manners and be well presented with a natural flair for quality and style
- Strong administration and organisational skills
- Solid verbal, visual and written communication skills
- Effective listening, decision making, problem solving and time-management
- MS Office - and the ability to operate both Microsoft Windows and Macintosh operating systems
- Proactive, communicative, personable, collaborative and supportive and;
- Minimum of 3 years administration experience.

If you want to work with a creative and highly motivated team in a flexible, progressive work environment, with generous staff discounts, please send a cover letter addressing the key requirements of the role and outlining why you would be perfect for this job.

Only applicants with a cover letter will be considered. Only applicants that are shortlisted will be contacted.

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